Virtual Assistant for Boutique Wedding Planning Company

  • Philippines
  • Permanent
  • Part-time
  • 4 hours ago
JOB OVERVIEWVirtual Assistant for Boutique Wedding Planning Company (U.S.-Based Clients)Position Part-Time Virtual Assistant (20-30 hrs/week to start, with option to grow to full-time)
Location Remote (Philippines-based applicants welcome)
**Pay Range** \$400-800/month depending on experience & hoursAbout UsWe are Lia Adams Events (LAE) - a boutique wedding planning and design company based in California's Central Coast. We specialize in high-end weddings in Santa Cruz, Carmel, and Big Sur, and are known for creating seamless, thoughtful, and joy-forward events.Our brand values: intuitive, organized, intentional, hospitality-driven.
Website: We're looking for a long-term, detail-oriented Virtual Assistant to help keep our planning process running smoothly behind the scenes.ResponsibilitiesYou'll be trained in our systems and supported with clear checklists and templates. Tasks include:Email & Scheduling SupportDraft replies to vendor/client emails in polished English
Manage scheduling via Calendly and confirm appointmentsProject Management (Aisle Planner)Light Bookkeeping (FreshBooks)Input vendor contacts, update timelines, and keep task lists organizedDocument FormattingPrepare polished checklists, spreadsheets, and client-facing PDFs
Upload guestlists into Minted or spreadsheetsSocial Media Admin (optional)Schedule pre-approved posts into Instagram/Facebook
Organize photo libraries from past eventsGeneral Admin
  • Track payments and due dates in Aisle Planner
  • Research vendors (with guidance)
Requirements
  • Excellent written and spoken English (you'll be client-facing via email drafts)
  • Strong attention to detail - able to follow brand templates exactly
  • Tech-savvy (Google Workspace, Canva, project management tools; Aisle Planner training provided)
  • Organized, reliable, and proactive - able to manage deadlines without daily reminders
  • Experience in admin, events, hospitality, or project management is a plus
Benefits
  • Flexible working hours (most tasks can be completed async; occasional overlap with U.S. PST hours helpful)
  • Long-term position with room to grow into more responsibility
  • Supportive, creative environment - you'll be part of a team bringing unforgettable weddings to life
  • 13th month bonus (for full-time hires)
---How to ApplyPlease send:1. A short introduction about yourself and why you're interested in working with a wedding planning company.
2. A sample of your work (document formatting, Canva design, or professional writing preferred).
3. Your desired monthly salary range and availability.-SKILL REQUIREMENT

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