09 | Executive Assistant Virtual Assistant

• Executive Support & Coordination: Act as the primary point of contact among executives, employees, clients, and external partners, managing information flow accurately and efficiently.
• Calendar & Meeting Management: Manage executives' calendars, schedule and set up meetings, and take minutes during discussions.
• Administrative & Travel Coordination: Make travel and accommodation arrangements, oversee the performance of other clerical staff, and manage office supply inventory.
• Financial Tracking & Reporting: Track daily expenses and prepare weekly, monthly, or quarterly reports (bookkeeping).
• Communication & Correspondence: Format information for internal and external communication (memos, emails, presentations, reports), screen and direct phone calls, and distribute correspondence.
• Outreach potential clients through LinkedIn and other platforms
• Conduct research and create a detailed output
• Filing & Organization: Organize and maintain the office filing system.

• Executive Virtual Assistance, focused on providing high-level administrative, organizational, and communicative support to executives and management.
• Specialized in (e.g., Executive Support, Calendar & Meeting Management, Administrative Coordination, Financial Tracking, Communication & Correspondence, Office Organization)
• Focus Areas:

• Acting as a central point of contact and managing information flow for executives.
• Comprehensive management of calendars, meetings, and travel logistics.
• Handling financial tracking, expense reporting, and basic bookkeeping.
• Overseeing and organizing office administration and filing systems.
• Preparing and distributing various internal and external communications.

• High school graduate, college undergraduate, or college graduate.
• Having experience in bookkeeping and accounting is a plus.
• Proficient in utilizing various software applications, including Microsoft Word, PowerPoint, and Excel, as well as Google Docs, Slides, and Sheets.
• Familiarity with various work gadgets and applications, including Gmail, Outlook, Microsoft Teams, and project/task management and calendar tools.
• Resourceful in finding solutions to problems that may arise during work.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Outstanding organizational skills.
• Fluent in English, both written and spoken.
• Good time-management skills and the ability to meet deadlines.
• With good character and willing to work on a graveyard shift is a plus.
• Detail-oriented person
• Willingness to undergo training and adapt to new processes
• Available for a full-time job.

• Processor: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
• RAM: 8 GB or higher.
• Storage: Minimum of 112 GB.
• Internet Speed: At least 20 Mbps for both download and upload speeds.

• Processor: Intel Core i3 / Ryzen 3 (5th Gen or higher) or AMD equivalent.
• RAM: Minimum 4 GB.
• Storage: Minimum of 112 GB.
• Internet Speed: At least 10 Mbps for both download and upload speeds.

VAA Philippines