Virtual Executive Assistant (Remote - Offshore)
- Philippines
- Permanent
- Full-time
Overview:
Business Brands Group, a portfolio of multiple businesses across industries (manufacturing, ecommerce, technology, and services), is seeking a proactive Virtual Executive Assistant to directly support the CEO. The ideal candidate will be highly organized, detail-oriented, and experienced in executive communications, scheduling, and CRM management. This is a full-time, long-term remote role with significant growth potential.
Key ResponsibilitiesEmail & Outlook Management
Triage 300+ daily emails across 10 inboxes.
Use Outlook folders, rules, and categories to organize communications by customer, vendor, and department.
Draft replies to routine inquiries and escalate only priority messages to the CEO.
Scheduling & Calendar Management
Manage CEO's Outlook calendar.
Handle all scheduling, rescheduling, and coordination with clients/partners.
Send holding responses and updates from email.
Call & Meeting Support
Prepare call notes and background prior to client/vendor calls.
Maintain daily call log (who, topic, action items).
Summarize calls into Bitrix24 tasks/projects.
Comfortable joining Zooms and conference calls to take notes, manage follow-ups, and provide live support when needed.
CRM & Reporting
Enter leads, meeting notes, and customer interactions into Bitrix24 CRM.
Support dashboards and reporting for daily CEO briefing.
Daily Briefings
Send morning update: sales summary, urgent tasks, and upcoming calls.
Send end-of-day recap: pending decisions, follow-ups, and progress made.
Qualifications
3+ years as an executive assistant, virtual assistant, or operations coordinator.
Strong English communication skills (written and spoken).
Advanced Outlook & Microsoft 365 skills.
Familiarity with CRM tools (Bitrix24 experience a plus).
Excellent organizational skills and attention to detail.
Ability to work US business hours (EST overlap required).
Must be comfortable on Zoom and conference calls.
Compensation
$400 - $600 USD/month (based on experience and skills).
Bonus potential tied to performance, responsiveness, and business impact.
Full-time, long-term opportunity with potential for advancement.
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