Description: To assist the Department in updating and maintaining files (old and new) as well as Administering the Department. Duties and Responsibilities: 1. Assist in preparation of all bidding documents as well as pre-qualification documents. 2. Assist in Communicating with our Principal in relation to the documentations for ordered projects. (Ordering & Delivery) 3. Open, maintain and update files for new projects. 4. Assist in Preparing billing / collection for all secured projects. 5. Perform typing and secretarial functions. 6. Responsible in answering phone calls/inquiries. 7. Records daily exchange rate. 8. Assist in preparing documents for turn-over to all concerned departments for all secured projects. (Installation, Finance, SPM, QA & Purchasing Departments) 9. Assist in Preparing Invoices (Purchase Order, Proforma Invoice) for all secured projects. 10. Assist in Updating project lists as well as target project list on a monthly basis. 11. Assist in Coordinating/Following-up customers for billing collection. 12. Check and monitor the availability of the Department's office supplies. Performs other duties assigned by superior. Qualifications: Graduate of any 4-year course With good moral character With good communication skills Computer literate Fresh graduates are welcome to apply Requirements: Skills: Analytical, Clerical, Creative, Good Communication (listening, verbal, written), Adaptability/Flexibility