Revenue Team Operations Assistant

• Use Cast Magic Ai to write YouTube and Instagram descriptions
• Use Later.com to schedule short-form video content across platforms: YouTube, Instagram, Facebook and TikTok .
• Schedule podcast recordings,
• Upload YouTube content on a weekly basis following specific instructions
• Link updates throughout email sequences after materials are updated
• Turning LGW video content into .gifs for email marketing and branding
• Act as a point of continuity across marketing and sales projects, ensuring no task or deadline falls through the cracks

• Use Canva to help generate graphics for social ads, live events, email copy, and more.
• Update and generate content, including design, for lead nurturing such as, but not limited to, 1 pagers and case studies
• Special projects as assigned. Example: build out a presentation deck draft for a webinar

• Organize the lead inbox, including organizing emails into folders, responding to appropriate emails directly, directing emails to other team members, and prioritizing emails for the Sales Coordinator.
• Using a set of scripts, respond to YouTube comments.
• Using a set of scripts, respond to comments on Facebook and Instagram.
• Using a set of scripts, respond to Instagram and Facebook DMs - qualifying leads to hand off to the Sales Coordinator.
• Support sales team in CRM maintenance.
• Represent the brand in a warm, respectful, and professional manner that builds trust and invites engagement.

• Research projects, such as quarterly SEO research project to generate blog content ideas
• Accurately record notes and follow-up tasks from meetings
• Strategically improve SOPs and optimize other operational activities of the business
• Maintain clean and up-to-date records in our CRM and reporting tools.
• Assist with monthly and quarterly performance reporting to guide team strategy.
• Follow communication procedures, guidelines and policies
• Follow and accurately complete all subtasks for assigned projects in Asana
• Use AI to help with appropriate functions
• Proactively flag bottlenecks and suggest process improvements

• Internet Allowance
• Power Generator
• Paid Time off

• 2+ years of experience with supporting marketing and sales teams and/or as an Executive or Administrative Assistant is required
• Experience in sales (using scripts to talk to potential customers) is huge plus
• Strong phone contact handling skills and active listening
• Know how to properly maintain a digital archive
• Possess strong attention to detail and time management skills
• Well organized and a team player
• Confident in asking management clarifying questions to better complete projects
• Have strong visual brand identity and design skills, with a demonstrable track record in designing assets for use in social media and online marketing is a plus
• Experience in typography, color, composition, compositing, key framing, and title design
• Demonstrate a solid typing WPM (ideally 55 wpm+)
• Have an advanced level of English
• Familiarity with CRM systems and practices
• Excellent communication and presentation skills

• Comfortable with Canva design software
• Customer orientation and ability to adapt/respond to different types of characters
• Familiarity with Asana Project Management software or any other project management software

• University/college degree is an asset

• 3+ years of experience in either Marketing or Sales (or both)

• Computer - at least i5 or equivalent with 8gb RAM
• Internet Speed - At least 50 MBPS Download speed

• Great work culture
• Opportunities for career growth & development

Marketect Media