Workplace Associate

• Be the first point contact for the Workplace and facilitate communications with the studio
• Priority focus is to deliver tasks and reports systematically. Establish a critical priority list in short, mid and long terms
• Establish plans and procedures to ensure business continuity (BCP) in the event of disruptions or crises, minimizing downtime and preserving operational efficiency.
• Prepares reports by collecting, analyzing, and summarizing operational data and trends for management’s view
• Ensure that the studio complies with government regulations (DOLE, BFP, DENR, OSH etc.,) and all deliverables are completed on time
• Collaborate with different departments for pre- and post-event planning and organization of internal and external events (e.g. meetings, town halls, team buildings, cake day, parties, library, welcome kits, etc.)
• Responsible for the travel arrangements for incoming/outgoing team members and visitors
• Collaborate with other departments to deliver our green initiatives (e.g. energy savings, recycling, healthy food, plastic free, cut wastage)
• Coordinate seating arrangements for employees, taking into account departmental needs, space optimization, and ergonomic considerations.
• Be the liaison between building management teams and manage the office space leases, parking stickers and ID passes
• Monitor contracts with external providers (office nurse, etc.,), ensuring guaranteed services are provided and keeping trackers up to date, notifying the Studio Manager of any changes.
• Monitor and forecast procurement and maintenance of office furniture, equipment, and office/pantry supplies to support efficient workflow and employee comfort.
• Rolls out appropriate processes, policy and tools to facilitate day-to-day operations
• Consistently look for ways to improve the employee experience, reduce costs or improve efficiency
• Maintain high standards of cleanliness, organization, and safety to promote a positive work environment conducive to productivity and creativity.
• Works closely with stakeholders to align designated responsibilities and expectations
• Collaborate with the Facilities Manager with ad hoc tasks, workplace related projects when required and oversee studio day to day operations

• Excellent verbal and written communication skills
• Excellent interpersonal and organizational skills
• Advanced skills in MS Office and MS Excel, including PowerPoint.
• Resourceful and problem-solver
• Solution-oriented and detail-oriented mindset
• Flexible and ability to multi-task
• Takes initiative and works independently
• Ability to exercise good judgement

Ubisoft