Admin and Exec Assistant
- Taguig City, Metro Manila
- Permanent
- Full-time
- Manage calendars, set appointments, and coordinate internal and external meetings
- Assist with travel arrangements, event logistics, and other errands as needed by management
- Prepare presentations, reports, and correspondence for review or signature by executives
- Organize and track action items from meetings and ensure timely follow-through
- Maintain an organized and efficient physical and digital filing system
- Manage incoming and outgoing correspondence (email, courier, phone)
- Monitor office supplies and coordinate with vendors for replenishment and maintenance
- Coordinate with building administration and third-party service providers
- Maintain accurate, organized, and up-to-date records of legal documents, corporate files, and office correspondences
- Assist with formatting and clerical preparation of legal documents, board resolutions, or reports
- Support compliance with internal document protocols and confidentiality standards
- Coordinate recruitment logistics, employee onboarding/offboarding, and clearance procedures
- Prepare basic HR documentation such as ID templates and forms
- Facilitate access setup (email, workspace, file systems) for new hires
- Coordinate enrollment in HMO and government systems with HR or accounting
- Bachelor's degree in business administration, Office Management, Legal Management, or a related field
- At least 3-5 years of experience in an administrative or executive assistant role or as a legal secretary
- Excellent organizational, communication, and time management skills
- Trustworthy and able to handle confidential matters with discretion
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
- Proactive, detail-oriented, and works well with minimal supervision
- Experience in a law, accounting, or other professional services firm is a strong advantage
- Has a strong Experience with or ability to adapt to Microsoft 365 Business Tools (e.g., Microsoft Teams, SharePoint Online, OneDrive and cloud-based workflow and project management systems (e.g., Monday.com, Click Up, Asana and Trello)