Metro Sales Admin Assistant
- Taguig City, Metro Manila
- Permanent
- Full-time
Main Responsibilities and Duties: Detail the main activities and responsibilities involved
Areas of direct responsibility:
- Administration support to sales team
- Sales data entry including bookings
- Internal emails
- Preparation of sales reports including campaign & client tracking reports using Excel and various systems
- Assist sales team with creating sales proposals for clients
- Sales data entry: Receive and process new booking schedules for clients from sales team
- Timely processing of booking changes
- Monitor bookings to ensure spots are not dropped out of the schedule, or are replaced
- Complete check at month end of any spots not transmitted, prior to invoicing
- Prepare reports pre and post client campaigns to support client results delivery, using excel and other various systems
- Monitor and Coordinate material changes. Retrieve requested information from IBMS.
- Coordinate the filler lists for sales office each week
- Prepare regular reports for available airtime for sales
- Prepare monthly share reports for sales team
- Communicate clearly and concisely with and assist sales team members and other seven employees as required over email, Microsoft teams, cisco jabber.
- Other duties as reasonably directed.
- Follow company policies and procedures.
- Take all reasonable care to ensure that your actions or omissions do not impact on the health and safety of yourself and others in the workplace.
- Ensure that co-workers are treated respectfully and without any form of discrimination, harassment or victimisation.
- Be a positive, willing and adaptable member of the team at all times.
The knowledge, experience, skills and personal attributes required for the job
Essential Desirable
- Confidence and maturity to communicate effectively with external & internal customers from varying backgrounds
- A proven ability to work effectively in a busy, fast paced environment whilst demonstrating persistence and patience on a daily basis.
- Experience in an administrative role.
- Solid computer skills including proficiency with Microsoft office suite applications, including Excel, Outlook, Word
- A high level of organisation and time management skills.
- A high accuracy level for data input
- Excellent attention to detail
- Self-motivated and able to work efficiently to set priorities and accomplish tasks in a timely manner
- Media experience is well-regarded.
- Previous customer service experience would be highly regarded