PERMANENT_ADMINISTRATIVE AIDE VI (CLERK III)_OSEC-DSWDB-ADA6-15-2018_OAS-SCBG
Philippines
Permanent
Full-time
2 days ago
. There have been 0 applications for this position . This job opening has been viewed 2239 times Job Description PLACE OF ASSIGNMENT: DSWD CENTRAL OFFICE PLACE OF EXAMINATION AND INTERVIEW: DSWD CENTRAL OFFICE, IBP ROAD, BATASAN COMPLEX, CONSTITUTION HILLS, QUEZON CITY NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB We wish to inform you that the Department of Social Welfare and Development Central Office has a one (1) vacant permanent position with details as follows: Office: Office of the Assistant Secretary for Standards and Capacity Building Group ADMINISTRATIVE AIDE VI (CLERK III) Item Number : OSEC-DSWDB-ADA6-15-2018 Compensation : SG 6 (Php 17,553.00) Place of Assignment : Office of the Assistant Secretary for Standards and Capacity Building Group CSC PRESCRIBED QUALIFICATION STANDARDS Education : Completion of two (2) years studies in College Training : None required Experience : None required Eligibility : Career Service Sub-Professional/First (1st) Level Eligibility PREFERRED QUALIFICATIONS (COMPETENCY-BASED) Education : Completion of two (2) years studies in College Training : None required Experience : None required Eligibility : Career Service Sub-Professional/First (1st) Level Eligibility JOB DESCRIPTION Under general supervision, performs secretarial and clerical functions for the Assistant Secretary and does related work. Organizes the day-to-day operation of the Office to ensure the provision of high quality administrative support. Manage the schedule to enhance effective time management and coordinate activities, prioritizes appointments and reschedule when necessary. Manages, prioritizes, screens, and monitors the Office's correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately. Functions and Responsibilities: 1. Facilitates pertinent papers from the office's to be reviewed and approved by the Assistant Secretary 2. Routes and distributes from the OAS-SCB to the Central Office and all incoming documents 3. Tracks, checks and ensures completeness and appropriateness of attachments and documents (incoming and outgoing) 4. Records and oversees all incoming and outgoing communications 5. Encodes confidential correspondence, reports and other documents 6. Maintains and updates official files of the Office and supervised Bureaus and Offices of the Assistant Secretary 7. Coordinates with other Bureaus/Officers in terms of meetings 8. Makes telephone calls operates fax machines and transmits messages to other Bureau, FOs, LGUs. NGOs other offices 9. Conducts initial interview and screen persons seeking assistance from the Office 10. Performs administrative services for the assigned Office 11. Performs tasks and designations assigned by the Assistant Secretary. Job Outputs: 1. Improved Data Tracking System of the Office both incoming and outgoing 2. Updated list of Office activities/meetings 3. Files confidential and regular correspondences such as reports and other documents with proper labeling for easy retrieval 4. Coordination with other Offices and/or Bureaus on scheduled meetings. Applicants should be guided by the following Criteria for Evaluation : . Education (E)25% . Training (T)10% . Experience (E)25% . Written Examination Initial Qualifying Test10% Special Exam15% . Interview10% . IPCR or any related Performance Review5% Total100% Initial Shortlisting: Obtain 75% or 45 points of the maximum total score of Education, Training and Experience (ETE) Final Shortlisting: Top five (5) or less highest rating but overall rating should not be less than 80% Qualified applicants should apply online at on or before March 16, 2024: Kindly fill out the job application form and upload your complete requirements in a combined Portable Document Format (PDF) through this lin k . 1.Application Letter stating the desired position , item number / code, salary grade and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service 2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with recent passport size picture and thumbmark and Work Experience Sheet . You may download these forms thru 3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, if applicable 4.Authenticated or Photocopy of Transcript of Record and/or Diploma 5.Certificate/s of relevant trainings and seminars attended, if applicable 6.Certificate/s of Employment (COE) Note: For internal applicants except Contract of Service (COS) workers, COE is no longer required. For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required. 7.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance 8.Authenticated copy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and 9.Performance Rating in the last rating period or its equivalent, if applicable. Note: For internal (including COS workers) and external applicants from public sectors, latest and duly approved Individual Performance Contract Rating (IPCR) is required. For external applicants from private sectors, Certificate of Performance Rating from the latest employer is required. You may access the form through this link Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity. Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each. Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail. ..HERE IS THE STEP BY STEP GUIDE IN APPLYING AT DSWD JOB VACANCIES IMPORTANT REMINDER: Please fill out the Job Application Form and upload your complete requirements through this link . For strict compliance. Pursuant to the Rule III Sec.7.b of the Civil Service Commission (CSC) Memorandum Circular No. 14, Series of 2018, the PDS shall be subscribed and sworn to before the Human Resource Management Officer (HRMO) or his/her authorized official in the agency, any officer authorized to administer oaths or a notary public .