Administrative Assistant IV | University Research Ethics Office
Ateneo de Manila University
- Quezon City, Metro Manila
- Permanent
- Full-time
- Arranges the logistical needs for UREO training seminars/workshops (i.e. reserve venues, books catering/meals, arrange transportation, etc.)
- Prints, photocopies, and collates the training materials and kits
- Disseminates information about the event to relevant stakeholders via web/email and/or print channels
- Monitors event attendance
- Prepares the travel and other logistical arrangements of AdMUREO and/or AdMUREC staff for official office-relevant events outside of the Loyola campus (e.g. PHREN Convention or other speaking engagements)
- Attends and documents the minutes of administrative meetings (non-AdMUREC panel)
- Posts and disseminates communications from the UREO Director to the relevant recipients via online and/or print channels
- Prepares and collates materials for the dissemination of information regarding the UREC and its policies and procedures, and other relevant information provided by the Director
- Coordinates with web developer for development and maintenance of UREO website
- Assists in the monitoring of Department- and Unit-level processes and issues and transmits them to the Director
- Assists the Director in preparing and/or revising SOP documents and forms
- Collates feedback, queries, FAQs, etc. from relevant stakeholders regarding UREO and UREC operations and transmits them to the Director
- Attends to, screens, and forwards incoming phone calls
- Receives, records, and distributes mail and documents for the Office
- Responds to queries in a professional manner
- Ensures the tidiness and organization of the reception area, office supplies, and pantry
- Makes appointments for the Director
- Excellent oral and written communication skills: writing correspondences, meeting minutes, and reports; responding orally and in writing to queries with professionalism
- Proficient in Word, data processing (Excel), and Powerpoint; has basic and teachable graphics skills (e.g. using Canva and similar applications for creating fliers, etc), and social media posting skills
- Attentive to details and can organize and integrate information (e.g. such as in writing minutes and documenting trainings)
- Has experience in organizing mid-size events
- Basic knowledge of research ethics (can undergo specialized training)
- Can work independently
- Possesses good character and integrity befitting staff of an ethics office
- Has a pleasant disposition and can communicate with composure in challenging situations and interaction
- Bachelor’s Degree
- At least 1 year of experience in office administration or as an office assistant
- Has experience in event organizing and materials development and dissemination
Kalibrr