Associate Engineer - DataDoc Mgmt

Philippines
Permanent
Full-time

3 days ago

, PhilippinesJob Family Group: Information Technology (IT)Worker Type: RegularPosting Start Date: September 2, 2025Business unit: Projects and TechnologyExperience Level: Early CareersJob Description:What's the role?The SEAM organization integrates Safety, Environment & Asset Management activities, with a broad geographical footprint, that will support Shell’s business & assets around the world.The vision of SEAM is to provide capability across the spectrum of Safety, Environment and Asset Management with:

shaping the future ways of working through introducing to the business new technology and news way of working, including e.g., digital, SBO, and real-time, data-driven, end-to-end optimization and risk management, but also global programs like Human Performance Based Safety Philosophy.
providing performance feedback driving disciplined execution to deliver reliable, predictable results.
helping the businesses build their improvement plans and provide support to execute them.
sustaining performance through strong core capabilities (internal, including SBO & contingent) through building expertise and a company-wide consistent approach

echnical Asset Operations (TAO) is a key enabler for the accelerated delivery of Shell’s Asset Management System and will help us to reach our ultimate potential in Downstream Manufacturing, Integrated Gas and Upstream. TAS provides high quality and cost-competitive technical resources who are not physically present at site yet are an integral part of asset teams delivering value through end-to-end AMS work processes.What you'll be doing:The Document Controller is expected to assist with implementation of procedures for all aspects of document control within the project. The role is expected to perform document management of technical data, procedures, and engineering drawings through Document management system (EDMS) , metadata management, and high-level quality checksAs part of this role, the Document Controller will:

Be an integral part to ensure that Asset documentations (SCD and Non-SCD) are captured and auditable as per compliance requirements. It is expected that the requirements for new documents will be generated from 3 workstreams (Projects, Reliability and Integrity, and Maintenance Execution)
Ensure controlled documentation as per the document control and standards procedure and required related procedures.
Hold a key role that ensures effective operations of the document management system and tracking status of documents - efficient process development, and KPI development to measure the success of the support.
Be part of the Digitalization journey of Asset specifically for Digital Twin solutions - system integration
Document Management support involves Site Critical Documents (SCD) (projects and non-projects) and Non-Site Critical Document (Non-SCD) Asset Information Management that ensures critical asset information is captured and auditable. Site Critical Documents refers to PEFS; C&E Diagram, HACD, Plot Plans and Design Basis Data, Safeguarding Memorandum, Master Alarm Database, Electrical Single Line Diagrams + Arc Flash Study, PCD Asset Inventory, PCD Physical Diagram, PCD Architecture Diagrams, PCD Logical Diagram, PCD Dataflow Diagram

Main responsibilities are but not limited to:1. Work as an effective team member within the TSO-TAO team, engaging primarily with:

Sustain and Improve engineers.
D-OPS engineering team
Maintenance Execution Coordinators (MEC)
Regional Engineering Service Leads (RESL)

Collaboration to ensure effective and efficient management of documentation and its process(es) through coordinated control effort and strategies.2. Quality Assurance

Support the organization in document control activities and to deliver compliant documentation, including checking of quality for all documents to be checked-in, tracking, and monitoring.

Ensure that proper document naming convention is followed as per approved standards and to ensure that documents are easily identifiable and retrievable.
Support tracking of L1 and L2 Inspection Reports availability after 90 days of work completion
Support uploading of accurate L1 and L2 Inspection Reports after 90 days of work completion.

3. Subject Matter Expert - Data/Information/Document Management System

Ensure that document management system is adequately operated and maintained.
Ensure that system end-users are trained and refreshed (as needed) on the utilization of the existing system.
Apply knowledge from experience and trainings to manage and resolve documentation-related problems.
Person-in-charge in addressing interconnectivity issues, system improvements, and system issues encountered by end-users.

4. PMR Doc LeanPMR and DocLean activities (PMR/DocLean creation, DocLean upload) ensures that project related documents in SharePoint are properly stored, kept, monitored, and reported. It comprises of folder creation and report which serve as repository and status summary of projects, respectively.5. Hexagon SDx and iHAWK SMEHexagon SDx and iHAWK Super Users (SU) roles as they are the subject matter expert of the said systems. As part of SU role, the support also includes system access management, end-user trainings or refreshers, addressing of issues, system improvements initiation, collaboration with other Super Users and technical team for UI/UX improvements, and addressing interconnectivity issues.As part of Doc controller role, the support also includes EDMS system access management, end-user trainings or refreshers, addressing of issues, System & Process improvement initiations (like changing to D-ops model), Maintenance of Doc control request tracker & forms, collaboration with other Super Users and technical team for SDX improvements, and addressing interconnectivity issues.DimensionsDimensions

Individual contributor role – however, able to manage team/Business in the absence or upon request of team lead; ability to collaborate with team members for data consolidation, brainstorming sessions for improvements and reporting
Working in a highly virtualized environment in a geographically diverse and multicultural team
Go-to Person to provide coaching and technical advice for other data and document controllers Supporting multiple projects at the same time
Shift work following operating hours of the assigned project/asset across the globe.

What you bring:

Minimum of 2-4 years industry experience as Data and Document Controller with knowledge of data control processes and systems on Major Capital Projects/Assets, and of EPC interface management.
Familiarity with Computerized maintenance management (SAP / S4Hana)
Proven experience in writing and manipulating databases (like SQL, Oracle).
Knowledge of cross-discipline engineering data (requirements and use) including: business data model of engineering, spare parts processes, Maintenance Management System build processes.
Knowledge of SharePoint and document management systems.
Skill of document management system and Hands on Expertise on system such as SDX, ASSAI, Bentley, Sharepoint, etc.
Experience of working with Engineering Data Warehouse (EDW) systems (or similar) e.g. Bentley, AVEVA, SPF.
Experience working with document management systems (EDMS). Experience in Hexagon SDX preferred.
Preferably knowledge of E2E Engineering IM Scope of Work and Information Specification in a major contract, CFIHOS/DEP, Engineering Information Specification (EIS) and the related document
Ability to perform automation to reduce manual works.
A good understanding of the Upstream/Downstream/Integrated Gas/Renewables business and how it works.
Ensure secure handling of sensitive technical documents and compliance with cybersecurity protocols for document storage and sharing.
Knowledge and hands on experience on Data ETL processes. Knowledge in analytics tool (PowerBI, Altryx, Python etc.) is an added advantage.
Working in a highly virtualized environment in a geographically diverse and multicultural team.
Good written and oral communications.
Strong attention to detail and organizational skills
Proactive problem-solving and critical thinking
Ability to work independently and manage multiple priorities
Effective communication and stakeholder management
Teamwork and collaboration across virtual and multicultural teams
Accountability and ownership of responsibilities

-More About ShellShell Business Operations (SBO) Manila forms the operational backbone of business processes that help deliver Shell’s business solutions across the globe. We are focused on driving excellent corporate performance in Finance, Human Resources, Customer Service, Order-to-Delivery, and Contracting and Procurement. Diversity is key at SBO Manila, and our employees reflect the innovation that stems from a diverse workforce. By joining the company, you will benefit from an industry-leading development program that will see you tap into a pool of expert knowledge that will help propel your career.An Innovative Place to WorkThere’s never been a more exciting time to work at Shell. Everyone here is helping solve one of the biggest challenges facing the world today: bringing the benefits of energy to everyone on the planet, whilst managing the risks of climate change.Our business has been built on a foundation of innovative technology and skilled employees. By providing energy to sustain people’s lives for more than a hundred years, Shell has become one of the world’s leading companies.Join us and you’ll be adding your talent and imagination to a business with the ambition to shape the future. At Shell, everyone does their part.An Inclusive & Progressive Place to WorkTo power progress together, we need to attract and develop the brightest minds and make sure every voice is heard. Here are just some of the ways we’re nurturing an inclusive environment – one where you can express your ideas, extend your skills, and reach your potential.We’re creating a space where people with disabilities can excel through transparent recruitment process, workplace adjustments and ongoing support in their roles. Feel free to let us know about your circumstances when you apply, and we’ll take it from there.We’re closing the gender gap – whether that’s through action on equal pay or by enabling more women to reach senior roles in engineering and technology.We’re striving to be a pioneer of an inclusive and diverse workplace, promoting equality for employees regardless of sexual orientation or gender identity.A Rewarding Place to WorkCombine our creative, collaborative environment and global operations with an impressive range of benefits and joining Shell becomes an inspired career choice.We’re huge advocates for career development. We’ll encourage you to try new roles and experience new settings. By pushing people to reach their potential, we frequently help them find skills they never knew they had, or make career moves they never thought possible.DISCLAIMER: Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.

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