Job Category: Corporate ServicesJob Description:The Administrative Assistant provides essential administrative and clerical support to ensure smooth day-to-day operations. The role assists teams and leadership by managing schedules, supporting documentation, coordinating communications, and handling key operational tasks such as expenses, timesheets, and travel.Key ResponsibilitiesAdministrative & Clerical SupportPrepare, format, and edit documents, reports, and presentationsHandle incoming and outgoing correspondence (emails, memos, letters)Calendar & Meeting ManagementManage schedules, appointments, and meeting logisticsPrepare meeting materials, agendas, and minutesOffice OperationsCoordinate with vendors, service providers, and building managementSupport new-hire onboarding activities and office orientationExpenses & Financial SupportPrepare, validate, and submit expense reports for teams or managersTrack and reconcile receipts, reimbursements, and department expensesEnsure timely submission according to company policies and cut-off datesTimesheet & Attendance CoordinationCollect, review, and submit weekly/monthly timesheetsFollow up with employees for missing or incorrect entriesTravel Arrangement SupportCoordinate domestic and international travel (flights, hotel bookings, transportation)Prepare travel itineraries and necessary documentationAssist with travel-related reimbursements and compliance with travel policiesCommunication & CoordinationServe as the first point of contact for internal and external inquiries• Relay information between departments and leadershipDraft basic correspondence, announcements, or noticesRecord & Data ManagementMaintain updated databases, trackers, and logsEnsure confidentiality and accuracy of recordsAssist in generating routine reports and documentationSupport for Projects & EventsAssist in planning and organizing team activities, trainings, or company eventsSupport operational projects assigned by managementQualificationsBachelor's degree preferredExperience in administrative support is an advantageStrong organizational and time-management skillsProficiency in Microsoft Office applicationsExcellent communication and interpersonal skillsHigh attention to detail and ability to maintain confidentiality#DNI
