Executive Personal Assistant (Engineering and Design)
Metro Manila
Permanent
Full-time
17 days ago
Are you super meticulous, detail-obsessed, and highly organized Do you thrive in supporting complex technical projects with professionalism and precision We are seeking an exceptional Executive Assistant / Personal Assistant to provide high-level administrative and project coordination support in a flexible hybrid work environment. Key Responsibilities 1. Administrative Support Manage the consultant&aposs daily calendar, appointments, and meetings. Organize meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items. Draft, proofread, and manage emails, letters, memos, and reports. Coordinate travel arrangements, accommodation bookings, and expense reports. Handle personal scheduling and errands as required, such as family appointments, personal bookings, or logistics. 2. Project Coordination Monitor project schedules and assist in tracking key milestones and deliverables. Coordinate internal and external meetings related to ongoing projects. Support project documentation control, ensuring all documents are organized, up to date, and accessible. Facilitate communication among project stakeholders including clients, contractors, and consultants. 3. Client and Stakeholder Communication Act as the first point of contact for client inquiries and correspondence. Draft professional communications, proposals, and presentations for meetings and bids. Maintain a client and stakeholder contact database. Schedule and confirm appointments, meetings, and project site visits with clients and partners. 4. Technical Document Support Assist in formatting, proofreading, and compiling technical reports, structural calculations, and specifications. Ensure consistency in document presentation and adherence to project templates and standards. Assist in preparing submissions for permits, approvals, and compliance requirements. Coordinate the collection, review, and delivery of project documents such as shop drawings and as-built plans. Qualifications Completed BS in Civil Engineering, Civil Engineering Technology, Project Management or have knowledge and experience in Engineering and Construction. Experience as an Executive Personal Assistant (preferably in engineering, construction, or technical fields) Super meticulous and highly organized, with very strong attention to detail Excellent written and verbal communication skills Strong command of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Able to work independently and manage competing deadlines Discreet, dependable, and flexible Can drive and assist in occasional travel or errands as needed Passionate, Dedicated, Focused, Self Motivated and have initiative at work Have Strong Common Sense and Logical Thinking Capable of working with minimal supervision Possesses a pleasing personality and self-confidence Must be located near Sun Valley, Paranaque, NCR, Philippines Work Setup & Benefits Hybrid work setup (split between remote and onsite work) Exposure to challenging and rewarding structural engineering projects Direct collaboration with a leading Structural Engineering Consultant How to Apply Please send your CV (Include date & year of birth) and cover letter to [HIDDEN TEXT]. Subject Line: Application - Executive Personal Assistant Be part of a team where your precision and professionalism directly support innovation in structural engineering. Show more Show less