Assistant / Project Manager (Web Development Agency)
Philippines
Permanent
Full-time
7 days ago
We're a growing web development agency looking for a detail-oriented, organized, and proactive Assistant / Project Manager to help manage projects, coordinate with clients, and free up leadership to focus on growth. You'll work closely with the founders and our small but skilled team of developers and designers to ensure projects run smoothly from kickoff to delivery. Responsibilities Manage projects across design, development, and maintenance , ensuring deadlines and deliverables are met Act as the main point of contact for clients: updates, gathering assets, and managing expectations Handle client onboarding (collecting briefs, content, and approvals) Assign tasks and timelines to developers/designers, tracking progress daily in MeisterTask Coordinate communication and collaboration through Slack Assist founders with executive tasks: calendar management, scheduling, follow-ups, light admin support Improve and document SOPs (standard operating procedures) to streamline workflows Identify blockers early and contribute to problem-solving and solutions Manage 8-10 projects at a time without sacrificing quality or client satisfaction Requirements Strong project management and organizational skills Excellent written and verbal English communication skills (native-level fluency required) Agency or marketing background (experience with creative/web dev workflows is a big plus) Familiarity with WordPress, hosting, and dev terminology (enough to communicate effectively with clients and team) Hands-on experience with project management tools (MeisterTask, Trello, Asana, etc.) and Slack Proven ability to manage multiple projects and competing deadlines Self-starter who takes ownership and follows through What We're Looking For Detail-oriented and structured, able to keep multiple moving parts organized A calm, client-friendly communicator who can manage expectations without drama Someone who can free up leadership's time by taking ownership of day-to-day operations Based overseas for cost efficiency, but must have flawless English and be comfortable working with U.S.-based clients Success Looks Like Within 90 days, you'll understand our systems and best practices and be actively managing projects end-to-end Leadership will have more time to focus on growth while client happiness remains high Projects are delivered on-time, smoothly, and without unnecessary back-and-forth Show more Show less