Who we are: Kajae is a premium staff augmentation company that connects top global talents to thriving US companies and clients offering fully remote opportunities. Our team hails from over 27 different countries, with the majority coming from the Philippines and Latin America. We pride ourselves on our tight-knit culture and strong bonds, despite working remotely across diverse timezones. Job Description We are seeking a highly organized and proactive Executive Assistant & Operations Coordinator to support executive leadership and ensure smooth day-to-day operations. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities across administrative, HR, and operational functions. The ideal candidate will be tech-savvy, resourceful, and comfortable working in a fast-paced, entrepreneurial environment. Key Responsibilities Manage executive email accounts, including reviewing, editing, prioritizing, archiving/labeling, and ensuring timely responses. Handle personal and business calendar management, scheduling meetings, and coordinating appointments. Make calls, leave voicemails, answer phones, and manage communications across multiple channels (text-line, web-based walkie-talkie app, etc.). Sort, organize, and manage digital files; handle data entry, generate reports and presentations, set up meetings, and take detailed meeting notes. Provide general HR administrative support to assist with the efficient operation of the office. Arrange travel bookings, including flights, hotels, and ground transportation. Perform basic bookkeeping tasks such as creating and sending quotes/invoices, receipts, and processing payments (not professional bookkeeping). Tools You'll Use HubSpot Google Workspace (G-Suite) OtterAI Canva Studio Binder (create filming day logistics) Milanote (create storyboards - not required) Adobe Suite (not required) Zoom MotionIO (Project Management) EOS (Entrepreneurial Operating System) What We're Looking For Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication skills. Tech-savvy with the ability to quickly learn new platforms. Previous experience as an Executive Assistant, Administrative Coordinator, or similar role is preferred. Ability to maintain confidentiality and handle sensitive information with discretion. Benefits : Competitive salary - paid in USD - Receive your compensation in US dollars, providing stability and global value for your hard work. 100% fully remote setup - Work from anywhere in the world-permanently. Enjoy the freedom and flexibility of a remote role while staying close to what matters most. No more commuting hassles, and more time for life's important moments. Healthy work-life balance - We prioritize your well-being. Through regular check-ins during your first few months, we offer ongoing support and career guidance. We also ensure you're partnered with top-tier clients in a positive, healthy work environment. Health insurance - Get covered starting your third month with us-your health and peace of mind matter. Mental health support - Our in-house mental health professional is available to ensure you have access to the emotional and psychological support you need to thrive. Referral bonuses - Know someone great Refer them and earn up to USD 100 for every successful hire. Fun virtual events - We host monthly virtual events filled with games, holiday celebrations, and exciting prizes. It's a great way to connect and recharge as a team. Kajae Spotlight bonus - Exceptional performance is recognized through our Kajae Spotlight program, where top performers earn cash rewards. Kajae Tribe and rewards platform - Engage with the whole team through our internal social platform and earn coins for participating. Use them to bid in our lively auctions for prizes like AirPods, Apple Watches, Starbucks gift cards, shopping or experience vouchers, and more. Continuing education opportunities - Access 100% free online courses through our university partners in the US. Earn academic credits that can go toward a Master's or Graduate Degree-completely on us. All-expense paid summits - Top performers and tenured team members may qualify to attend our exclusive annual summits. So far, we've held summits in Palawan, Bohol, and Boracay (Philippines), Cusco (Peru), and Punta Cana (Dominican Republic). Show more Show less