Finance and Payroll Coordinator (Dayshift, Onsite)
jobs360
Central Luzon
Permanent
Full-time
19 days ago
About Shore360: Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups. Roles and Responsibilities: Accounts Payable Process supplier invoices end-to-end using Hubdoc and Xero Validate invoice data, match to purchase orders, and route for approvals Accurately code and post transactions into the general ledger Manage supplier payment runs (weekly/fortnightly) Maintain supplier records and resolve invoice discrepancies Monitor AP ageing and follow up on outstanding items Support continuous improvement in AP automation and processes Payroll Manage end-to-end Australian payroll processing using Employment Hero and Xero Payroll Distribute and validate timesheets via WorkflowMax and Employment Hero Maintain employee data, leave balances, and entitlements in Employment Hero Ensure compliance with PAYG, superannuation, STP, and leave entitlements Reconcile payroll data between Employment Hero and Xero Prepare and post payroll journals and support reporting Assist with year-end processes, including STP finalisation Support Workers' Compensation and Payroll Tax compliance Corporate Credit Cards & Expenses Administer corporate card platform (DEXT) Reconcile credit card transactions and ensure accurate coding Follow up on missing receipts and enforce expense policy compliance Investigate and resolve discrepancies Corporate Travel Process and reconcile travel-related expenses via DEXT and Xero Ensure accurate coding and posting into Xero Assist with system integrations and reconciliation tasks Support process improvements and compliance with travel policies Month-End & Reporting Assist with month-end close activities including accruals and prepayments Perform payroll, credit card, and balance sheet reconciliations Maintain audit-ready documentation and workpapers Support reporting accuracy and financial data integrity Data & Systems Support data accuracy across Xero, Employment Hero, and WorkflowMax Assist in report preparation and validation (Power BI exposure desirable) Identify opportunities to improve data structure and reporting efficiency Controls & Continuous Improvement Ensure compliance with financial controls, policies, and approval processes Maintain data integrity across integrated systems (Xero, Employment Hero, Hubdoc) Identify and implement process improvements and automation Support internal and external audits Required Experience: At least 3-5 years of experience in Accounts Payable and Payroll Hands-on experience with Employment Hero and Xero Payroll Experience using Hubdoc or similar document capture tools Strong experience in Australian payroll processing and compliance Experience with reconciliations, journal entries, and month-end processes Experience Advantage: Exposure to Power BI or reporting tools Experience in a shared services or offshore finance environment Knowledge of Australian payroll compliance (STP, PAYG, Super) Experience with corporate card or expense management platforms Experience working with integrated cloud finance stacks Shore Xtra Perks: Day 1 HMO Coverage Attendance Bonus - Get a chance to earn up to 5,000 every pay run for consistent, perfect attendance. Fixed Weekends Off - Enjoy a guaranteed work-life balance with Saturdays and Sundays off. Unlimited Barista Coffee all shift long Free Parking & Shuttle Premium Game Lounge - Relax and recharge in our dedicated on-site recreational zone Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club Engaging Monthly Events - Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards Referral Incentives - Get rewarded for bringing top talent to the team via our referral program. Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays