Contract Administrator

GHD

  • Makati City, Metro Manila
  • Permanent
  • Full-time
  • 16 days ago
Job Category: AdministrationJob Description:At GHD, we don't just believe in the power of commitment, we live and breathe it every day.That's why we pledge to support and empower our people to make a positive impact when working hand in hand with our business to drive change. We'll empower you with the right technology and training as you bring ideas and projects to life.Together with your colleagues, clients and partners, you can make an impact that is felt by all. See where your commitment could take you.Who are we looking for?We're looking for a Contract Administrator who will be responsible for the accurate administration of contracts throughout their lifecycle - from set up and renewal to amendments and terminations. This role ensures all executed contracts are correctly reflected in internal systems, and that billing structures, timelines, and terms are aligned with organizational standards. The Contract Administrator collaborates closely with the Contracts Team Lead, Sales, Finance and Implementation teams to ensure accurate contract records and timely responses to internal and external stakeholders.Duties and responsibilities include but not limited to:
  • Support the contract lifecycle, including the signing, drafting, setup, renewal, amendment, and termination of contracts
  • Ensure all executed contracts are properly entered and maintained in internal systems (BST10, HubSpot, Staxbill)
  • Review and validate contract terms against approved pricing and business rules
  • Create contract documentation for client signature (e.g., via DocuSign)
  • Maintain and regularly update the Contract Register with critical data such as billing structures, contract timelines, and renewal dates
  • Flag upcoming renewals and work with the Contracts Team Lead to ensure timely action is taken
  • Participate in the management of client feature cancellations and contract terminations
  • Ensure accurate billing setup in Staxbill based on contract terms
  • Respond to contract-related email inquiries and triage them appropriately
  • Deliver exceptional service in all contract and billing interactions with internal and external stakeholders
  • Ensure correct Jira ticketing and task completion related to contract setup and renewals
  • Act as point of contact in terms of clients' contact information update and ensures that the changes are reflected across the systems and Contract Register
What you will bring to the team:
  • With 3 to 5 years' experience in relevant field
  • Keen to details
  • Positive attitude and collaborative mindset
Work schedule: Monday to Friday / Shifting schedule / HybridThis job offer is based in Makati City.Interested? Apply now.Applicants must be a Filipino citizen or have the right to work in the Philippines.#LI-JL1#LI-HybridAbout Us: Come together and make a meaningful impact.We bring our people together to create something bigger and solve some of the world's most complex problems. Come and experience the power of commitment and see strategy and ideas come to life when you join GHD.Let's drive real change.Our Pledge to You
At GHD, we don't just believe in the power of commitment, we live and breathe it every day.That's why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.See where your commitment could take you.
That's the #PowerOfCommitmentWho we are
GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.
The Power of Commitment is our brand promise. It's what makes us different. We are bound to our stated vision and determination to address humanity's most urgent needs: to make water, energy and urbanisation sustainable for generations to come.

GHD