Bilingual (Spanish and English) Virtual Assistant

  • Philippines
  • Permanent
  • Full-time
  • 8 hours ago
JOB OVERVIEWWe are hiring a virtual assistant! Apply by submitting BOTH a LINK to a RESUME and INTRODUCTION VIDEO via direct message to me on platform on OnlineJobs.ph.A fast-growing industrial automation company is seeking a bilingual (English and Spanish) Virtual Assistant to support operations, procurement, and logistics. This remote role requires strong organizational skills, experience with vendor coordination and administrative workflows, and the ability to manage multiple tasks in a fast-paced environment.Job Responsibilities
Work with vendors: Get quotes, place and track orders, follow up on deliveries, and help with returns.
Handle orders and inventory: Enter customer/internal orders, check stock, prepare materials for the warehouse, and send packing slips.
Manage billing tasks: Create and match purchase orders with invoices, help with payments, follow up on unpaid invoices, and work with bookkeepers.
Support projects and scheduling: Keep track of project orders, send project emails, schedule service calls, and manage calendars.
Track fleet and compliance info: Log service and inspection records using tools like Intellishift.
Communicate and organize: Reply to emails and calls, update CRM records, write SOPs and training docs, and create support tickets.Qualifications
Proven experience as a virtual assistant, administrative coordinator, or operations support role
Strong written and verbal communication skills in both English and Spanish
Fluency in Spanish required for communication with vendors, clients, and internal teams
Familiarity with purchasing processes, invoicing, and accounts receivable
Experience with CRM tools, spreadsheets, and project/material tracking
Comfortable communicating with vendors, clients, and tea mbers remotelySKILL REQUIREMENT

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