Executive Assistant

• Manage the COO’s calendar, schedule meetings, and arrange appointments.
• Prioritize and organize daily tasks, ensuring all deadlines are met.
• Coordinate and prepare agendas, meeting materials, and follow-up tasks for internal and external meetings.
• Handle and prioritize incoming communications, including emails, phone calls, and correspondence.

• Assist with the planning and execution of key operational projects by tracking progress and ensuring that deadlines and deliverables are met.
• Assist various teams across the organization by coordinating project meetings, creating presentations, and gathering and organizing data and reports.
• Track the status of operational initiatives and provide updates to the COO.

• Act as the main point of contact between the COO and internal/external stakeholders, ensuring professional and effective communication.
• Draft and proofread emails, presentations, reports, and other documents on behalf of the COO.
• Manage confidential and sensitive information with discretion and professionalism.

• Coordinate with other teams to ensure smooth daily operations.
• Manage and organize documents, contracts, and records related to operations.
• Assist with the preparation of operational reports and performance tracking documents.

• Organize conferences, meetings, and company events, ensuring logistics, participants, and materials are prepared in advance.
• Plan the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips

• Provide support for special projects, research, and other tasks as assigned by the COO.
• Continuously seek ways to improve efficiency and effectiveness within the COO’s office and the organization’s operations.

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Open to fresh graduates. Relevant internships or coursework in administrative support or operations is a plus.

• Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously.
• Strong verbal and written communication skills.
• Excellent interpersonal skills and the ability to interact with executives, employees, clients, and external partners professionally.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word), email management, and scheduling tools
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Strong problem-solving skills, decision making, and attention to detail.
• Ability to work independently, show initiative, and be resourceful.

• Paid Vacation Leave
• Medical / Health Insurance
• Maternity & Paternity Leave

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