Vendor Account Specialist I

• Ensure all required documentation is obtained from clients and/or Implementations Team with proper authorizations to effect vendor billing address changes.
• Coordinate with the Implementations Team to get a timely listing of new client sites requiring billing address changes on their utility vendor invoices.
• For new client property sites, submit requests to client vendors to have invoice billing addresses changed to the Velocity address.
• For existing client property sites, re-request address changes as needed to ensure timely delivery of client utility vendor invoices to Velocity.
• Monitor the missing invoice alerts queue in the department’s operational system to identify and resolve outstanding problem items. Resolve items within the departments target SLS.
• Monitor and action problem items submitted by clients and other Velocity departments to the group’s mailbox. Resolve items within the departments target SLS.
• Maintain department reporting on client address change status.
• Data entry of invoices within the department’s system.
• Additional projects as required.

• High school diploma or equivalent required; college degree preferred.
• Intermediate knowledge of MS Word and Excel.
• Intermediate understanding of MS Excel spreadsheets & database applications.
• Strong attention to detail.
• General office skills such as data processing, filing, emailing and faxing.
• Strong written and verbal communication skills.
• Demonstrated follow up and organizational skills.
• Able to learn new processes and tools in a fast paced environment.
• Overtime may be required in order to meet deadlines.

• 1 - 2 years of accounting related experience
• 1 - 2 years experiences in invoice processing related tasks

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