Virtual Assistant (Data & Process Support) for Dental Practice
- Metro Manila
- Permanent
- Full-time
- Part time preferred (full time considered)
- Overlap with Eastern Standard Time (EST) hours required
- Extract and organize reports from dental practice management systems
- Organize reports into google sheets and help with weekly report extractions.
- Analyze attendance, performance, and HR-related data (e.g. lateness/absence reports)
- Create SOPs and process documentation for recurring operations
- Assist with internal operations like updating employee handbooks, deploying forms, and sending follow-ups
- Format data into readable formats (e.g. Google Sheets with charts or pivot tables)
- Provide general virtual assistance, including:
- Support basic tech-related tasks like setting up cloud storage or shared folders
- (Optional but ideal) Assist in building or maintaining simple Make.com or ChatGPT-based automations
- Other data related tasks as needed and assigned by management.
- Maintaining strict confidentiality especially related to US Healthcare laws.
- Bachelor's degree or equivalent experience in Business, IT, Engineering, or related field
- Strong working knowledge of Google Sheets and general data handling
- Excellent organizational, analytical, and communication skills
- Proactive mindset with the ability to anticipate needs and improve existing processes
- Experience creating SOPs, reports, and documentation for operations
- (Preferred) Familiarity with AI tools (e.g. Make.com, Zapier, ChatGPT)
- (Preferred) Background working with US-based teams or healthcare practices