Executive Assistant (Project Management)

Philippines
Permanent
Full-time

3 days ago
Apply easily

We're looking for an Executive Assistant with strong project management instincts to support a growing healthtech team. This role blends hands-on executive support with operational project management, making it ideal for someone who is equally comfortable managing a busy calendar and keeping a cross-functional project on track.You will start by owning executive support, meeting coordination, and documentation, and grow into full ownership of project timelines, deliverables, and team accountability. If you are highly organized, proactive, and thrive in fast-moving environments where no two days look the same, this role is a strong fit.Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)
Paid Time Off in accordance with company policy
Observance of Holidays per company guidelines
100% remote setup so you can work wherever you feel most productive
Collaborate with a mission-driven team using AI to improve home-health operations
Opportunity to grow into a senior project management or operations leadership role

What You'll Work OnExecutive and Administrative Support

Manage calendars, scheduling, and inbox coordination on behalf of leadership
Attend team meetings, take clear and concise notes, and circulate summaries with action items and owners
Maintain internal trackers and follow-up lists to ensure nothing falls through the cracks
Support document management, filing, and internal system organization across tools
Handle ad hoc executive requests and close loops without needing to be reminded

Team and Client Coordination

Manage and respond to team and client inquiries via email or chat professionally and promptly
Support onboarding and follow-up tasks for internal or client-facing projects
Build familiarity with the company's healthcare systems, tools, and workflows
Help identify communication gaps and surface process improvements proactively

Project Management and Operational Oversight

Track deadlines, deliverables, and ownership across multiple teams and workstreams
Use project management tools including Notion, Slack, and Linear to maintain visibility and drive progress
Create and distribute weekly status updates, summaries, and reports for leadership
Assist with planning, process documentation, and continuous improvement initiatives

What You Bring

2 to 4 years of experience in executive support, project coordination, or operations, preferably in SaaS, healthtech, or a startup environment
Strong written and verbal communication skills with a clear, professional tone
Highly organized, detail-oriented, and proactive: you keep things moving without being asked
Comfortable managing shifting priorities and learning new tools quickly
Proficiency with Google Workspace, Slack, Notion, or similar productivity tools
Reliable, coachable, and committed to getting things right

Nice to Have

Experience in healthtech, SaaS, or AI-driven product environments
Familiarity with CRM systems, dashboards, or project reporting tools
Exposure to Linear or similar project tracking platforms
Ability to summarize complex discussions into clear, structured updates
Previous exposure to AI tools or healthcare workflow software

How to ApplyPlease include: * Your updated resume

A short Loom video (1 to 2 minutes) introducing yourself, describing how you support a busy executive or leadership team, and walking through how you keep multiple projects organized simultaneously

Only candidates who submit a Loom video will be moved to the next step of the hiring process.If you are a sharp, organized operator who can support leadership and keep projects moving at the same time, this role gives you the access, the ownership, and the growth path to build a long-term career in healthcare operations.Application Process OverviewOur comprehensive selection process ensures we find the right fit for both you and our clients: * Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience
Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
Recruitment Interview - Initial screening with our talent team
Executive Interview - Meet with senior leadership to discuss role alignment
Client Interview - Final interview with the client team you'd be supporting
Background & Reference Check - Professional reference verification
Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

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