AP / AR & Billing Logistics Specialist
- Baguio, Benguet
- Permanent
- Full-time
- Issue and manage timely, accurate billing based on shipment documentation and logistics agreements.
- Maintain aging reports and follow up on overdue invoices with a thoughtful, investigative approach.
- Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
- Balance customer accounts and support the month-end AR closing and reporting.
- Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
- Reconcile vendor statements and resolve discrepancies efficiently.
- Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
- Prepare and manage billing across trucking and warehousing divisions.
- Address and offer resolution for billing discrepancies or issues raised by clients or internal teams
- Ensure billing aligns with logistics-specific systems and operations.
- Financial Administration & Process Improvement
- Assist in AR/AP reconciliations during monthly close.
- Generate reports (aging summaries, cash flow insights) to support leadership decisions.
- Suggest improvements to workflows for better efficiency and accuracy across financial processes.
- Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
- Communicate effectively across U.S. and PH time zones (via tools like Slack, email, or call)
- Maintain clear documentation and support continuous improvement initiatives.
- 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
- Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems
- Exceptional attention to detail and problem-solving capabilities
- Excellent English communication skills, both written and verbal
- Familiarity with logistics terminology, TMS platforms, or freight documentation is highly desirable.
- Living Our Values: We don't just talk the talk; we walk the walk. From learning and personal growth to caring deeply about our team and clients, our values are the compass guiding our vibrant workplace.
- Competitive Compensation: Your hard work deserves recognition. Enjoy a competitive salary and benefits package, including comprehensive HMO coverage and optical reimbursements.
- Flexible Work Options: Work your way! If you're outside Baguio City, embrace a permanent work-from-home setup. For those within Baguio, our hybrid work model offers the best of both worlds.
- Wellness Matters: Recharge and refresh! Our flexible vacation and sick leaves empower you to prioritize your well-being, ensuring a healthy work-life balance.
- Pathways to Success: Your journey with us is brimming with growth opportunities. We're dedicated to nurturing your career and supporting your rise through the ranks.