Executive Assistant

• Independently perform a full range of varied complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical, and routine programmatic support functions of a general or specialized nature in support of assigned programs, division, and/or department with only occasional instruction or assistance.
• Plan and organize work activities; recommends improvements in workflow, procedures, and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.
• Calendar Management: Efficiently schedule and manage appointments, meetings, and conferences to optimize the executive's time.
• Email Management: Monitor, prioritize, and respond to emails on behalf of the executive and draft professional correspondence as needed.
• Research and Reporting: Conduct Analyical, works with data, research on various topics, compile information, and prepare reports and presentations as required.
• Task Prioritization: Assist in identifying and prioritizing tasks and projects, ensuring deadlines are met.
• Data Management: Organize and maintain electronic files, databases, and documents.
• HR and Legal Support: Prepare and manage legal documents for your executive, new hires, and contractors.
• Communication: Act as a liaison between the executive and internal/external stakeholders, ensuring effective communication.
• Expense Management: Track expenses, prepare expense reports, and reconcile receipts.

• Graduate of any Bachelor’s Degree.
• Minimum of 3 years of work experience as an Executive Assistant or other similar administrative support experience is strongly preferred.
• Proficiency and proven hands-on experience with office management systems and analytics
• Ability to adapt to flexible working hours, including weekends, and adjust based on travel needs
• Exceptional communication and written skills.
• Extensive knowledge of principles and practices of office administration.
• Proven hand-on experience exercising discretion and confidentiality with sensitive company information.
• Top-notch organizational skills with an ability to think proactively, multitask and prioritize daily workload.
• Exceptional conceptual thinking, resourcefulness, diligence, attention to detail and creative problem-solving skills.
• Highly organized with top-notch ability to work with limited supervision.
• Adept at meeting deadlines in a fast-paced quickly changing environment.
• Technologically proficient, social media savvy, and has in-depth knowledge with online calendars and/or cloud system.
• Exceptional time management, leadership, and organization skills.
• In-depth knowledge of principles of business letter writing and report preparation.
• Advanced knowledge of records management principles and procedures including record keeping and filing principles and practices.
• Exceptional knowledge of methods and techniques of proper phone etiquette.
• A team player with the initiative to step up into the leadership responsibilities when the need arises.

Boomering