Data & Operations Coordinator

Manila City, Metro Manila
Contract
Full-time

1 month ago
Apply easily

In 2024, a small group of friends turned a few rental properties into a growing short-term rental business. Today, Smart Suites LLC manages over 100 listings across Queensland and works with well-known companies like Pepsi and Shell.We are still improving our systems, adding new technology, and finding better ways to work every day. From using AI tools to building smarter reports, our goal is to grow to 400+ listings, expand our landlord network, and make hospitality more efficient for both guests and partners.Why Join Us

Use AI-powered tools to make your work easier
Competitive contractor rate: AUD 1,200 -1,800/month
100% remote with long-term growth opportunities
Supportive team culture built on accountability and creativity
Be part of a fast-growing company where your work has direct impact

The RoleWere looking for a tech-savvy and detail-oriented Data & Operations Coordinator to support our Special Projects team. This role is ideal for a Virtual Assistant with strong Excel and data management skills who enjoys solving problems and improving processes. You'll handle data, reports, and digital tools while helping us work smarter with AI and automation.What You'll Do

Manage and clean data across spreadsheets and systems
Build reports, dashboards, and SOPs to keep projects on track
Use advanced Excel (formulas, pivot tables, macros, Power Query) for analysis and automation
Consolidate and interpret data to support decision-making
Coordinate schedules, meetings, and team communication
Support process improvements and introduce AI-driven workflows
Help prepare presentations and project updates

What Were Looking For

3+ years as a Virtual Assistant, Data Coordinator, or similar role
Strong Excel skills (formulas, pivot tables, automation)
Experience using AI tools or automations
Good communication skills for virtual teamwork
Organized and proactive, able to manage multiple tasks independently
Familiar with tools like Google Sheets, MS Planner, Trello, Asana, Airtable, or M365

Engagement Details

Type: Independent contractor (not employment)
Compensation: AUD 1,200-1,800/month (all-inclusive rate)
Schedule: Full-time, 5 days a week (with some weekend flexibility if needed)

Selection Process * Initial Discussion with VargasAndrews (30 to 45 minutes)An initial conversation to learn about your background, experience, and professional goals. Youll also have the chance to ask questions about the engagement and the client. * Technical Live Assessment with the Client (60 to 90 minutes)This stage evaluates your practical capabilities in data management, advanced Excel functions, and problem-solving through real-time scenarios relevant to the scope of services. * Behavioral Interview with the Client (60 minutes)Focuses on your professional communication style, organizational skills, and how you collaborate in a virtual environment. * Pre-Engagement Steps (10 to15 minutes)

IT Audit: To ensure compliance with technology standards and security protocols.
Reference Check: We will contact your provided professional references to verify your history and capabilities.
Meet the Founder (30 to 60 minutes): A welcoming conversation where you'll connect directly with the company's founder. This is your chance to discuss engagement terms, share your own goals, and ask any final questions. You'll also get an inside look at the company's vision, culture, and exciting growth plans for the future.

Use AI-powered tools to make your work easier
Competitive contractor rate: AUD 1,200 -1,800/month
100% remote with long-term growth opportunities, Flexible Work Life Integration
Supportive team culture built on accountability and creativity
Be part of a fast-growing company where your work has direct impact

VargasAndrews