Rail Liaison Officer

beepTM

Makati City, Metro Manila
Permanent
Full-time

1 month ago

The role of the Rail Liaison Officer is to establish, build, maintain and sustain mutually beneficial relationships with various stakeholders on Rail-related matters. External stakeholders include the Philippine Department of Transportation (DOTr), Public Transport Operators (PTOs), Project clients (either direct or through main contractor or subcontractor), other Government agencies, and various Public and Private Sector contacts. He/She will manage and oversee the Contract Management Cycle, General Administrative Support to the Rail Services Group, Document Control and Archiving, Database Management and support for establishing and maintaining the Knowledge Management Systems (KMS) of AFPI in general and the Rail Services Group in particular.He/she is responsible for the fulfilment of Key Performance Indicators (KPIs) including the timely submission of KPI reports and/or other performance metrics, reportorial requirements to Regulators, External Clients, and/or other Parties. He/she is expected to support and participate in internal and external audits of systems, processes and protocols1. Relationship Management with Rail Stakeholders

Builds, maintains and sustains relationships with contacts
Facilitates incoming and outgoing communications with rail stakeholders, including the timely and proactive approach to handling, archiving and retrieving of correspondence and other forms of communication;
Coordinates activities, projects and/or initiatives between and among internal and external stakeholders specifically on rail-related concerns;
Responsible for evergreening of contacts in the rail and related sectors, keeping track of movements, organizational changes and/or gathering of relevant industry and contact information; and
Facilitates various meetings with internal and external stakeholders, prepares minutes of meetings (as needed), coordinates and follows through on the timely resolution and/or closure of action items.

2. Contracts Review and Management for Rail-Related Concerns

Provides inputs during Contract Preparation and Review, including but not limited to non-commercial aspects of Contracts, Service Level Agreements (SLAs), MSAs, NDAs and other legal documents
Oversees Post-Award Contract Execution, Controls and Monitoring, and eventual Close Out in the context of the Contract Management Cycle;
Facilitates reviews and discussions of potential amendments, revisions and/or addenda to existing contracts
Ensures compliance with all legal, regulatory and policy requirements and prerequisites, and seeks the cooperation of internal teams on compliance-related concerns
When and where necessary, liaises with the Companys Legal Counsel for issues and concerns requiring legal review and assessment, including but not limited to interpreting contract provisions, resolving potential disputes, etc.

3. General Administrative

Oversees the provision of the necessary administrative, logistical and operational support for all projects, programs and activities; and
Liaises and coordinates with the other internal teams and/or external Parties to facilitate the necessary support mechanisms

4.Document Archiving, Database Management and Support for Maintaining Knowledge Management Systems

Oversees the archiving of incoming and outgoing correspondence and other forms of internal/external communications
Oversees document control and archiving functions for all project- and rail-team-related documentation
Supports database management efforts, including establishing and sustaining the Knowledge Management System

5.Full Compliance with KPIs and Other Contractual Obligations and Commitments

Ensures full compliance with Key Performance Indicators (KPIs), performance metrics and/or other contractual commitments, reportorial, etc.
Engages with the internal KPI owners and oversees the KPI Management Team to prevent potential KPI violations
Ensures that the internal KPI Management processes are enforced

Bossjob

Apply Now