Admin Assistant/Project Manager (Clickup and Motion AI)
- Philippines
- Permanent
- Full-time
- Build and manage systems from scratch to support operations, project tracking, and team coordination
- Own and optimize ClickUp: tasks, workflows, dashboards, and automations
- Use Motion AI to intelligently schedule and prioritize team tasks and manage calendars
- Assist with executive support tasks: scheduling, inbox management, and internal communications
- Coordinate across departments and with external collaborators to keep projects on track
- Identify inefficiencies and proactively implement better processes
- Support the leadership team with admin tasks including document creation, research, and light data analysis
- Keep everyone and everything organized—like a pro
- Proven experience in administrative, operations, or project management roles
- Strong ability to build and maintain internal systems from the ground up
- Deep proficiency in ClickUp (especially with automations and team onboarding)
- Hands-on experience with Motion AI for time, task, and workflow management
- Comfortable learning and using new tools—fast
- Independent, proactive, and solution-oriented mindset
- Excellent organizational and communication skills
- Bonus: Experience in fast-paced, creative, or startup environments
- Proven experience in administrative, operations, or project management roles
- Strong ability to build and maintain internal systems from the ground up
- Deep proficiency in ClickUp (especially with automations and team onboarding)
- Hands-on experience with Motion AI for time, task, and workflow management
- Comfortable learning and using new tools—fast
- Independent, proactive, and solution-oriented mindset
- Excellent organizational and communication skills
- Bonus: Experience in fast-paced, creative, or startup environments