Project Manager/Admin Assistant

• Oversee maintenance and upkeep of shared community spaces.
• Coordinate community projects with third-party contractors.
• Hire and manage contractors as needed.
• Draft, review, and negotiate contracts with vendors and service providers.
• Prepare and manage bid documents, solicit bids from vendors, and evaluate proposals to ensure the best value for the community.
• Communicate with residents regarding the Homeowners Association (HOA) matters.
• Keep records of HOA documents and governing materials.
• Maintain financial records and create budgets (both short and long-term).
• Handle invoices, receivables, payables, and delinquencies.
• Assist in planning and executing projects.
• Monitor and report project progress.
• Perform other admin ad hoc tasks

• A bachelor's degree in civil engineering or a related field is preferred.
• Prior experience with U.S. clients in the real estate and construction industry, particularly in roles related to project and/or property management or equivalent positions, is highly desirable.
• Having experience in the Homeowners Association (HOA) sector within the United States is advantageous.
• Proven experience in drafting and managing contracts and bids.
• Proficiency in Microsoft Office and project management software.
• Strong organizational skills and multitasking abilities.
• Attention to detail and problem-solving skills.

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