Vendor Management & Trade Coordinator Company Overview : At Smart Build , we&aposre not just renovating spaces, we&aposre redefining the standard for multifamily and commercial renovations. What began nearly 20 years ago as a small coatings company (Smart Coats) has grown into one of the region's largest and most respected renovation service providers . In 2018, we rebranded as Smart Build to reflect our expanded capabilities: from detailed take-offs and precise carpentry to full-scale capital projects. We've completed over 200+ units spanning apartment complexes, condominium associations, retail buildings, and office spaces each with a sharp focus on quality, efficiency, and client satisfaction . But what really sets us apart isn't just what we do, it's how we do it : Growth-minded team that values ownership, continuous improvement, and results Lean operations that let us move fast without bureaucracy Customer-first mindset that drives repeat business and long-term partnerships National reach with strong roots in Greater Boston, allowing us to scale without losing our personal touch We're in an exciting phase of growth, and we're building a team that's ready to scale with us. If you're someone who wants to make a real impact, be trusted to do great work, and grow your career, not just clock in, we'd love to talk. Role Overview The Vendor Management & Trade Coordinator will provide support with project coordination while managing subcontractor onboarding. This role is detail-oriented and ensures subcontractors are not only recruited but also priced correctly, compliant, and aligned with project goals. Key Responsibilities Proactively identify and contact subcontractors through calls, emails, and job boards. Manage a high call volume of 50-60 calls per day to recruit and engage subcontractors Conduct introductory calls to explain Smart Build's onboarding process and requirements. Act as the first point of contact for new vendors, ensuring they understand project expectations. Support estimating by preparing bid requests, soliciting subcontractor quotes, and performing scope comparisons. Maintain trade coverage lists and update cost databases. Assist with subcontractor onboarding (documentation, compliance tracking). Coordinate subcontractor assignments for projects, ensuring coverage for all trades. Support Project Managers with schedules, kickoff calls, and vendor performance tracking. Ideal Candidate Experience in the U.S. construction industry, specifically in estimating, coordination, or project support. Strong knowledge of compliance requirements and documentation processes (Workers' Compensation, I-9s, Insurance). Detail-oriented with the ability to compare scopes and identify gaps. Familiarity with construction management software Comfortable communicating with subcontractors, vendors, and internal project teams. Comfortable working in a fast-paced environment with high call volume. This role is for a doer and a builder. If you can recruit rockstars, deliver reliable estimates, and coordinate like a pro, you'll thrive at Smart Build. Show more Show less