Premium Executive Assistant (Medical & Legal Ops)
- Philippines
- Permanent
- Full-time
-Organize, clean, and maintain Google Drive and internal documents
-Remove redundancies, create folder structures, naming conventions, and archive rules
-Help prepare and organize payroll-related admin tasks and follow-up
-Draft, update, and maintain documents, forms, spreadsheets, and SOPs
-Track tasks, deadlines, and follow-through so nothing gets missed
-Support scheduling, email, document preparation, and special projects
-Identify inefficiencies and propose better systems
-Help leadership stay organized and focusedWhat we need
-Strong experience in executive assistance, operations support, or administrative management
-Excellent written English and professional judgment
-Strong Google Workspace skills, especially Google Drive, Docs, Sheets, Gmail, and Calendar. MS Office/Teams/Word
-Outstanding organization and follow-through
-Ability to learn new systems quickly
-Good judgment with confidential information
-Able to work independently without constant hand-holding
-Reliable internet, reliable computer, and a professional remote work setupStrong pluses
-Payroll, bookkeeping, or financial admin experience
-Medical, clinic, or healthcare admin experience
-Experience cleaning and organizing large cloud-based file systems
-Experience building SOPs and process documentationThis is not the right role for you if
-You disappear when blocked
-You need constant supervision for basic tasks
-You are disorganized with files, deadlines, or follow-up
-You exaggerate your skills
-You are overloaded with other full-time workHours and growthThis role starts part-time at 20-25 hours per week and may grow into a larger role for the right person.How to applyAt the top of your application, write this word:
ORDERThen include the following:-Your OnlineJobs profile link
-A short paragraph describing the most complex admin/organization role you have handled
-Your experience with Google Drive cleanup, folder systems, file naming, or document control
-Your experience with payroll, bookkeeping, or financial admin
-Your current work commitments and whether you have other clients/jobs
-Your expected rate and weekly availability
-Your answer to this question:
-You inherit a Google Drive full of duplicate files, poor naming, and no clear structure. What are your first 5 steps?Only applicants who follow all instructions will be reviewed.
Shortlisted candidates will complete a paid trial task and a video interview.SKILL REQUIREMENT
Onlinejobs.ph