Administrative Assistant (Healthcare)

Manila City, Metro Manila
₱35,000-40,000 per month
Permanent
Full-time

6 days ago
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The RoleWe are seeking an Admin Assistant to provide reliable day-to-day administrative support to the a US-based Home Care Agency. This role is primarily administrative, with a strong focus on scheduling, coordination, and workflow management. It’s ideal for someone detail-oriented, tech-savvy, and passionate about ensuring smooth operations behind the scenes.Key ResponsibilitiesAdministrative Support

Manage calendars, coordinate meetings, and schedule calls across time zones.
Prepare documents, reports, and presentations with accuracy and attention to detail.
Handle email correspondence and internal communications on behalf of leadership.
Maintain organized records, files, and databases across multiple business units.

Scheduling & Coordination

Act as the main scheduler for the leadership team, ensuring efficient use of time and resources.
Anticipate and resolve scheduling conflicts while keeping priorities aligned.
Coordinate logistics for internal and external meetings, including follow-ups and reminders.
Support cross-team collaboration to ensure smooth workflows.

Additional Support Skills

Ability to assist with CRM updates (HubSpot experience is a plus).
Strong organizational skills that can contribute to sales support if needed.
Flexibility to step into light client-facing communication when required.

You’re a Great Fit If You Have:

Proven experience in an administrative support or scheduler role.
Strong English communication skills (written and verbal).
Excellent organizational skills, time management, and attention to detail.
Familiarity with digital tools such as HubSpot CRM (or willingness to learn).
A proactive, independent work style with the ability to prioritize tasks effectively.
A passion for supporting mission-driven work in the eldercare industry.

Tools You'll Use:

Microsoft Office Suite (Word, Excel, PowerPoint)
Google Workspace
HubSpot CRM (preferred but not required)

Technical & Work Setup:

High-speed internet connection (at least 25 Mbps).
PC/Laptop: Minimum 8GB RAM, i5 processor or equivalent.
Noise-canceling headset (preferred).
Quiet, professional home office setup.

Work Schedule & Benefits:

Location: Remote (Philippines-based applicants only)
Salary: PHP 35,000 - PHP 40,000 (Based on experience)
Sign-on & Performance-Based Bonuses!
Supportive & collaborative work environment
Opportunities for career growth and advancement

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