Procurement Officer

• Responsible and accountable for procurement functions as directed by the Manager of Projects and/or Principal Procurement.
• Plan, coordinate, monitor and report progress of all activities required for timely issue of enquiries, tender evaluation and award of purchase orders. (Interfaces with Projects for schedule requirements and budget considerations, Engineering / Process Technology for technical requirements.)
• Work in conjunction with a range of internal and external stakeholders to secure optimum prices and deliveries for equipment to meet project technical, schedule and commercial requirements.
• Commercial analysis and evaluation of quotations to enable the correct supplier choice to be made.
• Develop and maintain effective vendor data (including manuals) both on a company-wide and on a project-specific basis.
• Prepare purchase requisitions or variations (revisions) generated by Lycopodium Minerals using its ERP system. Issues purchase orders to Project Managers, or their nominees, for approval. Transmits approved purchase orders electronically to vendors and follows up on order acknowledgements.
• Review of all orders to ensure details are in accordance with the original tender request and client-approved ATC (Authority to Commit).
• Correct document processing, gathering and filing to ensure easy and quick access to all purchasing documentation at all times during the purchasing process.
• Assist with the sourcing of general items as required for the office and site operations.
• All tender packages to be issued and evaluated within required time frame.
• Tender tracking and PO expediting reports to be maintained, correctly updated and made available to all customer departments.
• Procurement reports to be presented to the Project Services Team.
• Ensure all relevant stakeholders are notified immediately of any risk or changes to Procurement deliverables
• All procurement procedures / requirements are to be documented and strictly adhered to.
• Maintain and update as required PRJ / PSG supplier database, including the completion of template close-out reports once vendor packages achieve practical completion.
• Liaise with and provide professional support to Project Services team in the preparation Project deliverables.
• Register and file all relevant project documentation in accordance with the Company approved procedures.
• Proactively support other team members as required to ensure Project deliverables are met.
• Ensure a high level of communication is attained within the Procurement team.

• A minimum of 2 years experience in a similar role with relevant industry experience.
• Demonstrated experience with computerised purchasing and logistics systems, and their operation and applications.
• Well-developed written and verbal communication skills.
• Demonstrate an ability to work autonomously and collaboratively with colleagues across all business units.
• Build and sustain positive relationships with all stakeholders, including clients, vendors and co-workers.
• Personal qualities of integrity, credibility and commitment.
• Solid technical aptitude, analytical and problem-solving skills.

• Invest in our people for the long-term, building a diverse and rewarding career, mentored by the best in the industry.
• Allow our people to balance work with other commitments, like family or study, offering flexible work arrangements.
• Are undertaking significant people and technology initiatives that will support the workplace of the future.

Lycopodium