Marketing Executive and Events Coordinator

Manila City, Metro Manila
Permanent
Full-time

1 month ago

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees throughout the Americas, Asia, and Europe, the firm provides support on projects of varying size and complexity. Together, we enhance conventional designs with smarter, more resilient systems. We provide people with better mobility. We steward precious resources by finding more sustainable solutions.Job SummaryThe Marketing Executive and Events Coordinator is a highly organized and dynamic professional responsible for providing comprehensive support to the Chief Marketing Officer (CMO) and the Conference and Event Management team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced professional environment.The ideal candidate is proactive and solutions-focused, capable of remaining calm under pressure and adapting to evolving needs. Success in this role requires strong interpersonal and relationship-building skills, high dependability, responsiveness, and a consistent client service mindset. While the position is primarily remote, given the need to work overnight hours or maintain overlap with U.S. time zones, it may also operate in a hybrid setup. Occasional flexibility is required to support events outside standard business hours.Overall, this role plays a key part in enhancing Marketing leadership effectiveness and ensuring the successful planning, coordination, and execution of industry conferences and events.Responsibilities & QualificationsDuties and Responsibilities:CMO Executive Administrative Support

Manage executive calendars, scheduling, and meeting coordination
Coordinate internal and external meetings, including agendas and materials
Arrange travel logistics and process expense reports
Prepare correspondence, presentations, and reports
Track action items and follow-ups from leadership meetings
Maintain confidential documents and sensitive information
Serve as liaison between executive and internal/external stakeholders

Event Logistics Coordination

Plan and coordinate logistics for industry conferences and client events, including supporting venue selection and planning, and catering
Compile, update, and maintain key event documentation, including quarterly recap and look-ahead reports, planning roadmaps, timelines, budgets, cost sheets, etc.
Coordinate with Accounting to review and provide regular event spend reports to Event teams
Manage or support vendor meetings and coordination
Manage the ordering, shipping, and delivery of event equipment, materials, signage, collateral, and merchandise
Manage event registration tracking and attendee communications
Manage the printing and assembling of collateral, as required
Manage invoice processing
Coordinate post-event after-action information collection, reporting, and accountability tracking

Qualifications

Associate or Bachelor’s degree preferred
5+ years of experience in administrative support, event coordination, or client services
Experience supporting senior leadership preferred
Experience in professional services, consulting, or corporate environments is a plus
Strong organizational and project management skills
Ability to prioritize and manage multiple responsibilities simultaneously
Excellent written and verbal communication skills
High level of professionalism and discretion
Detail-oriented with strong follow-through
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with CRM systems preferred
Budget tracking and vendor coordination experience is desirable

Additional Information#LI-RemoteAt TYLin Philippines, we recognize the significance of achieving a balanced work- life dynamic. Our mission is to foster an environment where you can professionally and personally flourish. Here’s why TYLin Philippines is an ideal place to advance your career:Invest in Your GrowthFocus on People Development: We are dedicated to your professional growth. Access training programs, mentorship opportunities, and career development initiatives to reach your full potential.Continuing Education Support: Invest in your future with access to tuition assistance and professional development programs.A Culture of CareEmployee Assistance Program: Access confidential counseling and support services to address personal and work-related challenges. This includes counseling assistance for traumatic/assault cases, mental health coverage with some sessions of MindCare Counseling per member per year, and preventive care services through our insurance providers.Generous Time Off: Take advantage of our generous vacation and sick leave benefits to recharge and spend quality time with loved ones.Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.Join TYLin Philippines and experience a rewarding career where you can build a fulfilling life both inside and outside the workplace.

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