Sales & Executive Support Coordinator (SHI0001)
hammerjack View all jobs
- Makati City, Metro Manila
- Permanent
- Full-time
Location: Hybrid - 3x a week onsite during the probationary period (to be revisited upon regularization)About Us:
At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.Our Impact:
Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.Job Overview
The Sales & Executive Support Coordinator supports the sales function with a strong focus on revenue generation through proposal writing and sales support. This role acts as a central coordinator across sales, leadership, and operations to ensure smooth workflows, owns proposal development as a core responsibility within sales enablement, and provides executive and administrative support including diary management, meeting coordination, and logistics.Duties & ResponsibilitiesLead end-to-end proposal writing, including tenders, quotes, RFP/RFQ/RFT responses, and pitch documentsTranslate high-level briefs into professional, client-ready proposals aligned to revenue goalsMaintain and manage CRM data using HubSpot (core CRM), including pipeline tracking and updatesUtilize marketing platforms to support sales campaigns, collateral, and outreach effortsOrganize meetings, manage calendars, and provide full diary management supportCoordinate logistics including travel, events, client meetings, and internal sessionsPrepare agendas, capture notes, and ensure follow-ups on meetings and action itemsSupport sales operations including reporting, forecasting inputs, and process complianceMonitor and respond to tenders and quoting opportunities, including initial research and coordinationCollaborate cross-functionally to ensure alignment across sales, operations, and delivery teamsKey QualificationsProven proposal writing experience (non-negotiable) with a strong focus on driving revenue outcomesExperience in sales enablement with proposal writing as a core functionHands-on experience with HubSpot CRM (non-negotiable)Familiarity with marketing platforms and supporting sales campaignsStrong organizational skills with experience in meeting coordination, diary management, and logisticsAbility to manage multiple priorities and meet tight deadlinesExcellent written and verbal communication skillsHigh attention to detail and strong stakeholder management skillsProactive, resourceful, and comfortable working in a fast-paced environmentWhat's in It for You:
- Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance!
- Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
- Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
- Dynamic Open Spaces: Conducive for productivity and creativity.
- State-of-the-Art Security: Ensuring your safety and peace of mind.
- Game Rooms: Take a break and unwind with our recreational facilities.
- Competitive Compensation: Your talents deserve to be rewarded! We help you negotiate with our clients.
- Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
- A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
- Global Impact: Be part of something bigger and make a difference on a global scale.