Executive Assistant & Operations Manager

Fyre Staffing Solutions

Manila City, Metro Manila
Permanent
Full-time

1 day ago
Apply easily

Executive Assistant & Operations ManagerABOUT THE ORGANIZATIONThis is a fast-growing, multi-entity organization operating across real estate, household management, and business ventures. The principal oversees a high volume of moving parts, from investment properties and vendor relationships to executive operations and business partnerships.The organization is managed at pace. Priorities shift, opportunities move quickly, and operational precision is non-negotiable. This environment rewards independent thinkers who build systems, prevent failures, and drive momentum.THE ROLEThis is not a traditional assistant position. The Executive Assistant and Operations Manager serves as the operational control center and the single point of accountability for ensuring that nothing is missed, delayed, or dropped across multiple high-stakes areas.The core mission is to ensure that every commitment, deadline, payment, communication, and opportunity is tracked, followed up on, and completed. This role spans personal executive support, real estate operations, household logistics, and business coordination simultaneously.KEY RESPONSIBILITIESExecution and Follow-Through

Track all commitments made across meetings, emails, and conversations
Ensure follow-ups happen proactively, not when reminded
Identify stalled tasks and push them forward without prompting
Escalate risks and blockers early before they become problems

Communication Management

Monitor, organize, and prioritize email inboxes
Draft responses, coordinate follow-ups, and manage correspondence
Track deal conversations, outstanding opportunities, and pending responses

Real Estate Operations

Track rent payments and follow up on delinquencies
Monitor lease expirations, renewals, and critical real estate deadlines
Track mortgage, insurance, and tax obligations
Coordinate with vendors and tenants and maintain accurate records and documentation

Household and Personal Management

Manage household logistics, vendor coordination, and scheduling
Coordinate travel, appointments, and family logistics
Track insurance policies, subscriptions, and recurring obligations

Business Operations Support

Track contracts, deliverables, and project timelines
Support internal teams with cross-functional coordination
Monitor partnership opportunities and deal flow

Systems, Organization and Risk Management

Build and maintain dashboards and tracking systems that prevent missed items
Track anything that can expire, renew, or lapse with advance reminders set 30 to 120 days out
Identify financial and operational risks before they escalate
Continuously improve systems to reduce errors and increase efficiency

Cost Optimization and Technology

Identify opportunities to reduce costs by comparing vendors, insurance, and service providers
Flag inefficiencies, redundancies, and areas of financial leakage
Use AI tools such as ChatGPT and Claude as well as automation platforms to increase output and reduce manual work
Automate repetitive workflows, summarize communications, and draft responses

WHO YOU AREWe are looking for a high-agency operator who builds structure in chaos, acts without being told, and maintains momentum across multiple areas simultaneously.You bring:

Exceptional organizational skills and relentless attention to detail
A proactive, self-directed work style where you identify the work rather than waiting for it
The ability to manage multiple responsibilities simultaneously without losing quality
Fluency with AI tools, productivity software, and workflow automation
Calm, clear communication under pressure
A solution-first mindset where obstacles are problems to solve, not reasons to pause

ROLE DETAILS

Employment Type: Full-Time, Hourly
Work Hours: 9:00 AM EST - 6:00 PM EST
Start Date: As soon as possible
Compensation: $1,800 - $2,400, Biweekly payment schedule.

Fyre Staffing Solutions