Logistics Administrative Assistant (AU/US FMCG Experience)
Tap Growth ai
- Mandaluyong City, Metro Manila
- Permanent
- Full-time
- Fixed Day Shift Schedule -Enjoy a consistent Monday to Friday day shift— great for maintaining work-life balance.
- Engaging Company Culture -Join a fun, supportive environment with regular team engagement activities like birthday and work anniversary celebrations, monthly events, and wellness check-ins.
- Comprehensive Benefits Package
- Government-mandated contributions (SSS, PhilHealth, Pag-IBIG)
- HMO coverage for you and one dependent
- 25 leave credits annually, with a cash conversion option
- Pro-rated 13th month pay
- Non-taxable allowances included
- And more!
- Process all logistics invoices: Processing and coding invoices accurately and efficiently, ensuring timely processing in line with the company guidelines.
- Spread sheet entry and maintenance.
- Assist is preparing monthly reports – Accrual report.
- POD retrievals on request – accessing a number of platforms to retrieve PODs from carriers to assist with stakeholders enquiries.
- Logistics Support: Assist in coordinating and facilitating logistics operations, including inventory management, transportation coordination.
- Administrative Duties: Handle general administrative tasks such as data entry, filing, maintaining records, and assisting with documentation related to logistics operations.
- Communication and Coordination: Collaborate closely with internal teams, including warehouse staff, procurement, and finance departments, to ensure seamless logistics processes.
- Problem Solving: Identify and resolve logistical issues promptly, escalating complex problems to the appropriate authorities when necessary.
- Compliance and Quality Assurance: Uphold compliance standards and quality assurance protocols, ensuring adherence to company policies and procedures.
- At least 2–3 years of experience in logistics, warehouse admin, or supply chain support roles
- Background in FMCG, food manufacturing, or high-volume product environments highly preferred
- Exposure to AU or US logistics processes and invoicing is a strong advantage
- Advanced proficiency in Microsoft Excel is a must (pivot tables, formulas, data tracking)
- Familiarity with MS Office and logistics/ERP platforms
- Excellent attention to detail, time management, and organisation
- Strong written and verbal communication skills to coordinate across departments
- Basic understanding of ISO, HACCP, and internal safety standards
- Ability to work both independently and collaboratively in a team-based environment