Overview of the rolePrepare daily and weekly bank deposits of cash and/or checks upon receipt of collectionsCreate manual presentations/files of client payments to reconcile with invoice recordsEncode client payment details into the Pegasus systemFile and update paid invoices with payment information; sort and maintain recordsEnsure paid Media Supplier invoices are turned over to Accounts Payable for disbursementMaintain and update manual monitoring templates for:
Cash Receipts
Payable Invoices
Official Receipts
Organize and file all related financial documents
Communicate with clients to resolve issues of overpayments or insufficient payments
Coordinate with the Billing team on concernsWork with Media and Client entities to resolve disputes or update invoice detailsPrepare Statements of Account and collection letters as assignedConduct follow-ups on collections via phone or emailSecure BIR 2307 forms quarterly from all clientsAssist in audit preparation and S-box requirementsPrepare the monthly Working Capital Report and Invoice AgingMaintain a monthly manual listing of OMI invoice agingAssess reconciling items based on the Invoice Aging report and prepare supporting documentsPrepare and update billing records for PHDGenerate Monthly Payment Summaries for Creative Agencies
