Real Estate Ops & Marketing Unicorn

• Inbox chaos and missed showings
• Disorganized files and outdated MLS listings
• Social posts and client updates that never go out
• A marketing plan stuck in their head and no one to run with it
• Transaction timelines that get tracked in a spreadsheet (if at all)

• Bring structure to the madness: clean up inboxes, calendars, docs, and follow-ups
• Stay 5 steps ahead of your client and keep transactions on track
• Create systems and SOPs where none exist — from listing workflows to lead management
• Own file and database organization to keep things searchable and stress-free
• Follow through on open loops and action items so nothing slips through the cracks

• Build their brand presence from the inside out: social posts, flyers, email campaigns
• Keep listings fresh, accurate, and visible across MLS and marketing platforms
• Assist with client-facing content (updates, communications, follow-ups)
• Use tools like Canva and your design instincts to elevate how they show up
• Ensure brand consistency across touchpoints, templates, and assets

• Communicate clearly with buyers, sellers, and vendors
• Proactively update clients without being asked
• Ensure every transaction is smooth and every client feels cared for
• Handle listing coordination and showing schedules
• Draft or manage client updates and check-ins

• Use AI tools to draft emails, summarize meetings, and research comps faster
• Turn repeatable tasks into workflows with templates and smart automation
• Help the team save time, reduce context switching, and stay focused on growth
• Test and implement tools that simplify client and listing management

• Can take messy and make it manageable
• Spot bottlenecks before they happen — and fix them
• Are energized by a fast-paced environment and never wait to be told what to do
• See “real estate chaos” and think “this is going to be fun to clean up”
• Want to grow into a true operational partner — not just be someone’s assistant

• Supported real estate agents, brokers, or teams before
• Managed listing updates, MLS input, or transaction timelines
• Handled real estate marketing (flyers, listing descriptions, email campaigns)
• Built systems or SOPs for people who never document anything
• Used AI tools like ChatGPT to work faster and smarter

• You need hand-holding, reminders, or step-by-step checklists
• You’re waiting to be told what to do next
• You think “good enough” is good enough

• Minimum 3 years of experience in real estate admin, operations, transaction coordination, or similar roles.
• Proven ability to manage multiple priorities and transactions in a fast-paced environment.
• Strong written and verbal communication skills; able to draft clear, professional emails, updates, and marketing copy.
• Hands-on experience with MLS platforms, CRMs, and common real estate tools.
• Proficiency in Google Workspace, Microsoft Office, Canva, and social media platforms.
• Familiarity with AI tools to enhance productivity.
• Exceptional organizational skills, attention to detail, and follow-through.
• Ability to think critically, adapt quickly, and bring structure to ambiguity.

• Unlimited earning potential if you choose to take on multiple clients and have the capacity

• Generous health allowance to support your well-being
• Profit-sharing opportunities as the company grows
• Access to exclusive upskilling and training in AI, operations, and leadership
• Monthly raffles and performance bonuses
• A tight-knit, supportive community and a dedicated Talent Success Manager to guide your journey

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