HR Assistant

  • Philippines
  • Permanent
  • Full-time
  • 3 hours ago
JOB OVERVIEWPosition: HR AssistantWe are looking for a proactive and organized HR Assistant to support our HR Manager in executing day-to-day HR functions, particularly in recruiting and other HR activities as assigned. The ideal candidate will assist in attracting and onboarding talent while helping with various HR administrative duties, ensuring smooth and efficient operations within the HR department.About Us: Identity Architects is a dynamic architectural firm dedicated to creating innovative and sustainable designs that inspire and enrich communities. We believe in fostering a collaborative and supportive work environment where all tea mbers' contributions are valued and respected.Position Overview: As an HR Assistant at Identity Architects, you are responsible in assisting in the recruitment process-including job posting, candidate screening, and interview coordination-and executing a variety of HR administrative tasks. This role ensures efficient handling of employee records, onboarding, and other HR functions as assigned, contributing to the smooth operation of the HR department. platforms.Qualifications:Bachelor's degree in human resources, Business Administration, or related field preferred.
Prior experience in HR support, recruitment, or administrative roles is an advantage.
Strong organizational skills and attention to detail.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Proficient with MS Office and HRIS or ATS systems (experience with [specific systems, if any] is a plus).
Ability to multitask and work collaboratively in a fast-paced environment.Key Responsibilities:Recruitment & Hiring Support
Post job vacancies on multiple platforms including job boards, company website, and social media.
Review and screen incoming resumes/applications to identify suitable candidates.
Schedule interviews by coordinating calendars between candidates and hiring managers.
Communicate regularly with candidates regarding interview updates, next steps, and status feedback.
Maintain accurate and up-to-date recruitment databases and applicant tracking systems (ATS).
Assist in conducting reference checks and collecting candidate documentation as needed.Onboarding & Employee Records Management
Prepare new hire documentation including offer letters, contracts, and onboarding packets.
Coordinate new employee orientation sessions and ensure completion of necessary training.
Support the HR Manager in maintaining employee records related to employment status, leaves, and performance evaluations.HR Administration & Compliance
Assist with the administration of employee benefits enrollment and changes.
Track employee attendance, leave requests, and absenteeism records.
Help prepare HR reports related to recruitment, turnover, and other key metrics.
Ensure HR policies and procedures are followed in day-to-day activities.
Assist in maintaining compliance with labor laws and internal policies.Employee Engagement & Communication
Support the planning and execution of employee engagement events and initiatives.
Assist in communicating HR policies, updates, and announcements to staff.
Help coordinate training sessions, workshops, and development programs.General Support & Ad Hoc Tasks
Provide administrative assistance to the HR Manager on special projects or daily tasks.
Handle correspondence and respond to routine HR inquiries from employees.
Assist in the preparation of presentations, documents, and reports for HR meetings.
Maintain confidentiality and professionalism in all HR matters.Interested applicants should follow the following instructions:1. Answer the Culture Index Survey -
2. Send CV to Only those who follow above steps will be entertained, thank you.

Onlinejobs.ph