Secretary / Bookkeeper (AccuLynx or Construction Software Experience)

Philippines
Permanent
Full-time

20 days ago
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We are seeking a highly organized and detail-oriented Secretary/Bookkeeper to manage day-to-day administrative and bookkeeping tasks for our construction/roofing operations. The ideal candidate will have experience with AccuLynx software; however, candidates with strong skills in general construction management software or roofing industry software will also be considered. This role involves answering phones, entering work orders, processing invoices, researching permits and licenses, and providing overall office support.Key Responsibilities:

Answer incoming phone calls, take accurate messages, and provide customer support
Enter work orders, project details, and job updates into AccuLynx (or other construction/roofing software)
Prepare and process invoices, and assist with accounts payable and receivable entries
Maintain accurate financial and project records in QuickBooks or other accounting software
Research permit and license requirements for jobs in various municipalities
Coordinate with project managers, estimators, and field crews to ensure timely information flow
Maintain organized digital and physical filing systems for contracts, invoices, and project documents
Assist with scheduling, correspondence, and other general administrative duties

Requirements

Prior experience in an administrative/bookkeeping role within construction or roofing preferred
Experience with AccuLynx strongly preferred; familiarity with other construction or roofing software accepted
Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook)
Strong communication skills and professional phone etiquette
High attention to detail and accuracy in data entry and recordkeeping

BenefitsPurely work-from-homeNight Shift (EST)Weekly pay

Remote VA