Project Coordinator (ClickUp)

• Work Set-up: Permanent Work From Home
• Bonuses:

• Attendance Bonus of $ 25 for every monthly perfect attendance
• Performance Bonus
• Anniversary Bonus of PHP 5,000 for your 1st year in service and PHP 10,000 for 2 to 3 years in service
• Referral Bonus of $ 300 for every successful referral
• Holiday Paid Time Off (PTO) for 7 days in a year
• Paid Time Offs (PTO) for 6 days in a year
• Healthcare Plan

• Take meeting notes and prepare dossiers / one-pagers for key internal or client meetings
• Manage daily agendas (top-of-day email, meeting prep, task reminders)
• Organize and maintain project plans in ClickUp (tag stakeholders, request missing info, prioritize tasks, ensure execution)
• Input and assign tasks in ClickUp after client calls; ensure all are properly assigned and deadlines are realistic
• Communicate daily with account strategists or owners to review task status and adjust timelines as needed
• Track backend project progress across all clients, with deeper involvement in select accounts to ensure smooth handoffs and deliverables
• Weekly reporting and data entry into internal project boards
• Coordinate with creative/copy teams as needed, including helping to update templates or create simple ChatGPT workflows for clients
• Capture action items, assign them in PM tool, and ensure completion
• Assist with scheduling internal or client-related meetings as needed
• Support ad-hoc tasks such as light copy drafting (following templates/style guides), data exports, dashboard updates, and vendor coordination

• 4+ years of project management or operations experience (agency experience preferred)
• Demonstrated history of strong organization, attention to detail, and follow-through
• 2+ years using ClickUp (or similar PM tool) for project management
• Demonstrated ability to manage multiple work streams from start to finish, including cross-functional coordination
• Strong task-focused mindset with ability to self-manage and anticipate needs
• Comfort with AI tools (e.g., ChatGPT) for drafting, research, or workflow automation
• 2+ years of Excel/Google Sheets experience (basic–intermediate = basic formulas, use Google sheets a lot, would help with budgeting, simple math)
• Ability to work US hours

• Exposure to back-end processes in a marketing or creative agency environment

• Manage light client communications for specific accounts as trust is established
• Handle various client and vendor comms around orders, design work, POs, etc.
• Expand scope into executive assistant duties for leadership, including higher-level scheduling, document prep, and meeting coordination

GrowthAssistant