Job Description:We're seeking a highly organized and tech-savvy Virtual Assistant to provide administrative, operational, and creative support to a consultancy Principal. This role is ideal for a detail-oriented professional fluent in English and experienced in managing complex schedules, digital files, and client communications. You'll play a key role in streamlining operations, enhancing productivity, and supporting business growth.Key ResponsibilitiesProductivity & Organization· Proactively manage time, priorities, and workflow to support business growth· Maintain structured digital files and client records using Google Drive and cloud tools· Prepare meeting summaries and ensure continuity across client sessionsCalendar & Communication Management· Handle multiple email accounts and calendars across devices· Schedule cross-time zone appointments with precision and buffer awareness· Send reminders, follow-ups, and summaries to keep deadlines on trackDesign & Social Media Support· Create branded graphics using Canva· Manage weekly content calendars and track engagement· Respond to prospects via LinkedIn and email to support the sales pipelineSession & Project Coordination· Record and summarize client sessions using AI tools· Track progress in LMS platforms and update client metrics· Maintain organized portals for client learning and engagementOperational Efficiency· Suggest improvements to systems and workflows· Handle sensitive client data with discretion and care· Act as a trusted extension of the Principal in client-facing interactionsSchedule Monday to Friday | 8 AM - 6PM PSTRequirements:· Fluent English (spoken and written) with clear diction· Experience in consulting, finance, or professional services· 3+ years supporting executives with calendar, email, and file management· Proficiency in Google Workspace, Canva, Zoom, Loom, MS Office, Spark· Familiarity with Apple devices (Mac, iPhone)· Strong attention to detail, proactive communication, and customer service mindset
