Admin Assistant
- Pasig City, Metro Manila
- Permanent
- Full-time
- Assist in the front-desk activities, including, but not limited to:
- receiving documents addressed to the company or any of its employees
- answering phone calls
- receiving visitors, applicants and delivery personnel, and notifying concerned employees of their arrival
- Provide Admin & HR support, including planning and organizing company activities
- Assist in Office Administration activities, including, but not limited to:
- a. Employee Attendance
- a.1. Generate daily attendance report and ensure timely update for payroll processing
- a.2. Track payroll disputes raised by employee/s
- a.3. Keep track of employees on overnight (ON)/on Frequent OTs/on AWOL
- b. Employee Effort Tracking
- b.1. Check generated Employee effort report and determine missing entries
- b.2. Keep track of missing effort entries, and those with corrections and updates
- c. Employee Leave Crediting and Monitoring
- c.1. Record employee leaves (including those for the Cebu office), and reply to employee inquiries regarding their leaves
- c.2. Maintain a summary of employee leave balances
- c.3. Credit vacation leaves from weekend and/or holiday work
- c.4. Update leave credits of employees upon regularization and inform them about leave credits and how to avail of them.
- c.5. Remove filed and approved leave applications from the list pending for review
- d. Process compensatory leaves
- e. Verify employee claims for overtime meal and transportation reimbursements (for Manila and Cebu offices)
- f. Assist the Training Manager in the preparation of the Training Plan, consolidation and tracking of Training Feedback
- g. Track unplanned absences of employees for the implementation of the Habitual absenteeism policy
- h. Handle the assigned company activity for the year
- i. Monitor emails and messaging platforms to check if there are emails or messages addressed to RP_Admin which need immediate reply
- j. Report to the office as Admin onsite on the designated month, and perform office errands and specific tasks while onsite
- k. Coordinate with counterparts in Cebu and other global offices
- Assist in the efficient conduct of administrative support and services of the company recommending changes as appropriate;
- Other duties and functions as are incidental or inherent to your duties, or those which may be required, requested or entrusted to you by your superiors.
- Proficient in MS Office, particularly Excel, Word and PowerPoint
- Self-motivated with ability to deliver under pressure
- Diligent, quick to grasp instructions, and eager to learn
- Excellent organizational and multitasking abilities
- Detail-oriented with strong problem-solving skills
- Strong oral and written communication skills