Founding Admin and Operations Assistant

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  • Philippines
  • Permanent
  • Full-time
  • 9 days ago
  • Apply easily
Our client is looking for a Founding Admin / Operations Assistant to become the backbone of their fast-growing ghostwriting agency. This is the first-ever full-time admin/ops hire, and you’ll play a foundational role in shaping how the team scales.Our client runs a ghostwriting agency connected to one of the fastest-growing media brands in the startup world. They use satire and humor to connect with 100,000+ followers and drive 20M+ impressions every month.They create elite content for startup founders, VC firms, and tech companies who want to sound smart and funny—not cringe and corporate. The team is fully remote, async, and built on clarity, trust, and getting things done.🎁 Perks & Benefits
  • 💵 Paid in USD, every 15th & 30th of the month
  • 🏖️ Up to 14 days of Paid Time Off annually (starting Day 1)
  • 📅 Observance of Holidays (based on your location)
  • 🏡 100% remote – work from anywhere
  • 🚀 Opportunity to create systems that directly reduce workload and boost performance
🧩 What You'll Be DoingYou’ll collaborate with writers, editors, account managers, and the founder to keep content production running smoothly. You’ll also serve as the bridge between client relationships and internal workflows.What You’ll Own:
  • Client Communication: Be the calm, reliable, upbeat point of contact across Slack, WhatsApp, or email.
  • Editorial Calendar Management: Track deadlines, assignments, and milestones in Assembly and Google Sheets.
  • Copy Editing & Approvals: Review client-facing docs before delivery—typos fear you.
  • Operational Upkeep: Maintain tracking sheets, SOPs, workflows, and delivery pipelines.
  • Proactive Systems Building: Identify inefficiencies, design new systems, and organize chaos.
  • Fire Prevention: Anticipate issues before they escalate and resolve them quickly.
✅ Who You Are
  • You’re detail-obsessed and highly organized, thriving in a fast-paced, remote-first environment.
  • You have near-perfect English (written and spoken) and can spot typos or sloppy workflows instantly.
  • You balance being funny and friendly with being ruthless about deadlines and checklists.
  • You know the difference between great LinkedIn content and “meh” posts — and bring that same eye for quality to everything you do.
  • You love building systems and refining workflows just as much as collaborating with people.
  • You’ve worked across multiple time zones and are comfortable in a high-trust, async setup.
⚙️ You’re skilled at using:
  • Google Sheets + Docs
  • Assembly (project management)
  • Google Calendar
  • Slack + WhatsApp
  • Loom, Zoom, Notion (light use)
✨Bonus points if you’re familiar with:
  • Industry: Startup, tech, or VC content
  • Tools: La Growth Machine, Crunchbase, or PitchBook
📩 How to ApplyPlease submit: * ✅ Your updated resume
  • ✅ A 1–2 minute Loom video introducing yourself and the following specifics relevant to this role:
  • Show us your current calendar and walk us through how you stay organized.
  • Share a spreadsheet you’ve designed and explain how you use it.
  • Tell us why you’re excited about this role and why you’d crush it.
  • (Optional) A portfolio, showcasing any relevant work samples that would be impactful for this role.

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