Position Summary: We are seeking a highly organized and proactive Bid Estimator Coordinator to support our HVAC and Plumbing estimating teams. This fully remote position plays a vital role in coordinating all aspects of the bid process-ensuring that proposals are complete, accurate, and submitted on time. The ideal candidate is detail-oriented, a strong communicator, and highly proficient in Microsoft Excel. Construction or engineering experience is preferred but not required. Key Responsibilities: Bid Package Management Coordinate and track bid proposals from initiation to submission Ensure all estimate packages include vendor quotes, subcontractor bids, takeoffs, specifications, and scope clarifications Organize files for executive review and maintain consistent folder structures Vendor & Subcontractor Coordination Solicit and track supplier and subcontractor pricing Maintain and update a bid contact database with key partners Ensure all quotes are documented and properly saved for reference Estimating Support Collaborate with HVAC and Plumbing estimators on bid deadlines and scheduling Assist with Pinnacle software tracking and document management Generate summary bid reports and maintain a bid calendar Administrative & Compliance Prepare and submit prequalification packages, bid bonds, and forms as required Ensure bid records are saved and easily accessible for audit and historical review Support the implementation of a Delegation of Authority (DOA) process to route bids for internal approvals Minimum Requirements: Must have prior remote work experience and a proven ability to self-manage in a virtual setting Strong proficiency in Microsoft Excel is a must (pivot tables, lookups, formatting, etc.) Detail-oriented with strong organizational and follow-up skills Excellent written and verbal communication skills Preferred Qualifications: Note required but would be very helpful Experience in construction, engineering, or MEP (Mechanical, Electrical, Plumbing) industries is a plus Familiarity with estimating tools (Pinnacle, PlanSwift, Bluebeam) is a plus Prior experience supporting estimating, project management, or construction administration Requirements This is a full time job Up to $8/hr US time zone Show more Show less