Hospice Administrative Specialist

• Manage and maintain hospice agency documentation, including patient charts, compliance files, and electronic medical records (EHR).
• Coordinate patient scheduling, staff visits, and ensure accurate documentation of care.
• Assist with hospice-specific forms, intake packets, and Medicare/Medicaid documentation.
• Support the billing process: prepare claim packets, verify HCPCS codes, review documentation, and ensure timely claim submission.
• Perform charge entry and assist with accounts receivable follow-up.
• Maintain compliance with HIPAA regulations and hospice billing requirements.
• Communicate with payors, providers, and families regarding billing-related inquiries.
• Organize, track, and update administrative tasks in cloud-based systems.
• Support onboarding and credentialing of hospice staff, including background checks and compliance verification.
• Assist in developing and maintaining SOPs, trackers, and compliance logs.

• At least 2 years of administrative experience in a U.S. hospice agency (required).
• Strong knowledge of hospice documentation, compliance standards, and HIPAA requirements.
• Hands-on experience with EHR systems (Axxess, Homecare Homebase, MatrixCare, or similar).
• Familiarity with Medicare/Medicaid hospice billing processes and HCPCS coding.
• Excellent communication skills (written and verbal) with the ability to handle sensitive conversations professionally.
• Proficiency in Microsoft Office, Google Workspace, and Excel/Sheets.
• Strong organizational skills, attention to detail, and ability to multitask.

• Starting rate: $7/hour (based on experience and qualifications)
• 100% remote / work-from-home setup
• Training and support system to help you gain confidence before working independently
• A collaborative, respectful work environment — we value trust, autonomy, and open communication over micromanagement
• Long-term opportunity

Core-VA Solutions