Office Assistant for Development Studies

Ateneo de Manila University

  • Quezon City, Metro Manila
  • Permanent
  • Full-time
  • 8 days ago
Main Duties & Responsibilities
  • Serves as Office Receptionist
  • Handles students and visitors’ inquiries.
  • Handles incoming & outgoing calls and fax messages.
  • Assists in Office Operations
  • Coordinates with other departments, and OSCI regarding Soc Sci 13 schedules and other matters.
  • Assists in managing various international activities of the DS, such as workshops and public lectures.
  • Coordinates with various offices inside and outside the university (Inside: other
departments, programs, administrative offices, central administration offices, etc. Outside: Nongovernment organizations, different institutions, various universities, partner communities, etc) * Assists faculty with Soc Sci 13 room reservation, announcements, duplication of exams, syllabi, handouts, etc.
  • Assists the Director during Registration period (Soc Sci 13 signups)
  • Assists the Director in preparing Soc Sci 13 course offerings, scheduling, etc.
  • Assists the Director in preparing the budget (new equipment requests, major improvement requests, new positions requests, supplies and expenses requests & monthly budget report).
  • Responsible for Logistics concerns
  • Monitors the availability of office supplies and equipment needed for Soc Sci 13 and other DS internationalization activities. Reports immediate repairs of equipment and other office facilities.
  • Maintains cleanliness and orderliness inside the office.
  • Responsible for Office Documents
  • Processing all incoming and outgoing documents (letters, invitations, school activities, reports, etc.)
  • Handles Soc Sci 14 students’ and office files.
  • Route correspondence and other important documents to various offices.
  • Handles confidential documents of the Director and faculty such as appointment contract, curriculum vitae, application, bio data form, etc.
  • Handles practicum matters (preparing endorsement letters, evaluation forms, inquiries for names & addresses of Non government organizations and institutions, etc)
Summary of Work Activities and Responsibilities:
  • Serves as Office Receptionist
  • Assists in Office Operations
  • Responsible for Logistics concerns
  • Responsible for Office Documents
Knowledge, Skills, and Abilities:
  • Good Interpersonal Skills
  • Office Management
Education and Experience Requirements:
  • Graduate of any 4-year course.
  • 2 years of work experience.
Entry Level / Junior, Apprentice Administration and Coordination Higher Education / Academia 1 opening Bachelor's degree graduateThe Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, the Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes. Ateneo offers Basic Education (Grade School, Junior and Senior High School). In addition, the Loyola Schools (college) is made up of four schools (Social Sciences; Humanities; Science and Engineering; and Management) that offer graduate and undergraduate degrees, with a total enrolment of about 10,000 students per year. The Ateneo has 4 professional schools located in 3 campuses in Quezon City, Makati City and Pasig City (Business; Government; Law; and Medicine and Public Health), with about 4,000 professional postgraduate students. It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia. The Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. The Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.

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