Project Manager with some EA duties - Olanberg (Philippines-Based)
- Philippines
- Permanent
- Full-time
Olanberg is a diversified investment and acquisitions company with interests in residential real estate, care homes, hotels, film, franchising, and dental practices. We're seeking a general Virtual Assistant who can handle a wide range of administrative, research, and coordination tasks to support our leadership team.This is not a niche or specialist VA role - we need someone with broad skills who is adaptable, resourceful, and comfortable switching between different types of work depending on business priorities. One day you may be researching new markets, the next preparing a report, booking travel, or drafting a partner email.The ideal candidate is proactive, detail-oriented, and thrives in a dynamic, fast-paced environment where priorities can change quickly.Key Responsibilities:
Administrative Support - Calendar management, meeting coordination, travel bookings, document preparation, and database updates.
Research & Analysis - Conduct market, competitor, and industry research; compile data; create concise reports.
Communication & Coordination - Draft professional emails, liaise with partners, suppliers, and stakeholders, and follow up on outstanding actions.
Project Support - Assist with acquisition processes, due diligence, franchise onboarding, and content/document preparation.
CRM & Data Management - Update and maintain records, spreadsheets, and shared drives.
Process Improvement - Identify ways to improve efficiency in administrative workflows.
Confidentiality - Handle sensitive company and partner information discreetly.Required Skills & Attributes:
Communication Skills - Excellent written and spoken English; professional tone.
Organization & Time Management - Ability to juggle multiple projects with shifting priorities.
Research Proficiency - Skilled at finding accurate, relevant information online and summarizing it clearly.
Attention to Detail - Produces accurate work with minimal oversight.
Tech Savvy - Proficient with Google Workspace and Microsoft Office.
Proactivity & Problem-Solving - Anticipates needs, suggests solutions, and follows through.
Confidentiality - Trustworthy and discreet with sensitive company data.
Adaptability - Comfortable with a fast-changing environment and learning new industries quickly.
Experience supporting executives or entrepreneurs.Preferred (But Not Essential)
Familiarity with property management and franchise acquisition.
Knowledge of CRM systems or project management tools.Work Setup & Schedule
Fully remote, Philippines-based.
Standard hours aligned with UK business time, with some flexibility.
Stable internet connection and reliable laptop required.Interview & Trial Assessment Plan
Stage 1: Initial Screening (30 mins)
Quick introductions, role expectations.
Communication clarity check (spoken English & tone).
Short scenario questions to test problem-solving:
"If a partner doesn't reply to an important email for a week, what's your next step?"Stage 2: Skills-Based AssessmentEmail Drafting Test: Write a professional response to a fictional business inquiry.
Research Task: Given a topic (e.g., “Top 10 care home recruitment agencies in the UK”), provide a concise, well-structured summary in spreadsheet format.
Data Accuracy Test: Spot and correct intentional errors in a short dataset.Stage 3: Paid Trial (1 month)
Assign small but real tasks from Olanberg's current workflow:
Research property data and present in a clear format.
Draft a partner follow-up email based on bullet points.
Schedule a meeting across multiple time zones.
Assess quality, timeliness, communication style, ability to follow instructions, and initiative.Stage 4: Final Fit Discussion
Discuss trial feedback, expectations, and availability.
Evaluate cultural fit and alignment with Olanberg's fast-paced, multi-sector approach.SKILL REQUIREMENT
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