Executive Assistant
- Philippines
- US$6.00-7.00 per hour
- Permanent
- Full-time
Then 8:00AM-5:00PM MDT Monday-FridaySALARY$6-$7/hourTARGET START DATEASAPROLE OVERVIEWAbout the Client: The client is a professional commercial cleaning company dedicated to delivering high-quality janitorial services with a focus on consistency, integrity, and customer satisfaction. They serve a wide range of industries, from office buildings to medical facilities, and prioritize long-term partnerships built on trust. With a commitment to operational excellence, the client continually invests in their team, technology, and systems to ensure exceptional results.About the Role: The Virtual Assistant will play a pivotal role in managing administrative operations, supporting client and contractor onboarding, and continuously improving internal processes. This is a fantastic opportunity for someone who is highly organized, tech-savvy, and eager to take ownership of critical business functions that keep the team moving efficientlyKey Responsibilities:
- Client Onboarding: Coordinate onboarding for commercial clients, ensuring all steps are completed and communication is consistent.
- Contractor/Employee Hiring: Create job postings on Indeed, Craigslist or other potential service provider sources, review candidates, schedule interviews, follow-up
- Contractor/Employee Onboarding: Handle initial paperwork, scheduling, and setup for new hires and independent contractors.
- Email & Calendar Management: Monitor inboxes, organize messages, respond professionally, and manage scheduling for the leadership team.
- Data Entry & Form Creation: Maintain internal records, create forms/templates, and ensure accurate documentation.
- Light Bookkeeping: Track expenses, support invoicing, and assist with simple financial reporting.
- Outreach Tasks: Support occasional outreach such as Indeed follow-ups, email check-ins, or light recruiting tasks.
- Process Optimization: Identify inefficiencies, document workflows, and suggest improvements to streamline operations.
- Tech-Savvy: Proficient in tools such as Google Workspace, ADP Run Payroll, Adobe Acrobat, project/task management software (e.g., ClickUp, Asana), and CRMs.
- Excellent Communicator: Strong written and spoken English skills; able to communicate clearly with clients and internal teams.
- Detail-Oriented & Organized: You never let things fall through the cracks and thrive on keeping systems running smoothly.
- Process-Minded: You enjoy building systems, documenting SOPs, and optimizing workflows.
- Proactive & Reliable: You anticipate needs, take initiative, and work well independently.
- 2+ years of experience in an administrative or virtual assistant role
- Fluent in English (minimal accent preferred)
- Access to high-speed internet and a quiet work environment
- Availability to work full-time in Mountain Time zone hours