Project Manager (Creative Operations & Production Coordinator)

Treantly View all jobs

  • Philippines
  • Permanent
  • Full-time
  • 17 days ago
Job Description:About the RoleWe're looking for a highly organized, creative-minded Virtual Assistant to help manage the flow of projects across a fast-moving production and storytelling environment.This role is primarily focused on coordination, communication, and execution flow-with a smaller but important layer of creative judgment and AI-assisted asset creation when needed.You'll sit between clients, creative teams, and leadership-ensuring ideas are translated clearly, projects stay on track, and the final output aligns with brand standards.What You'll Do1. Creative Project Coordination (Core Focus)
  • Manage incoming creative requests from clients (video, photo, social, campaigns)
  • Translate rough ideas into clear, structured briefs
  • Assign and coordinate work across editors, designers, and collaborators
  • Track timelines, deliverables, and project status across multiple jobs
  • Maintain organized systems (Notion, Trello, Google Drive, etc.)
2. Client Communication & Flow Management
  • Serve as a consistent, professional point of contact for projects
  • Send updates, gather feedback, and keep communication clean and efficient
  • Clarify unclear or incomplete requests into actionable direction
  • Ensure clients feel informed, supported, and confident throughout the process
3. Creative Handoff & Quality Control
  • Prepare clean, actionable handoffs to editors and creatives
  • Ensure all deliverables align with:
  • Brand voice and tone
  • Platform requirements (IG, TikTok, YouTube, etc.)
  • Creative direction provided
  • Perform light quality control before delivery (not deep editing, but strong awareness)
4. AI-Assisted Creative Support (Selective but Important)
  • Occasionally generate final assets when speed is required:
  • Images
  • Short-form videos
  • Concept visuals
  • Use tools like:
  • Higgsfield / Kive / Runway / ChatGPT
  • Must have a strong eye for design, composition, and brand alignment
  • Ability to match the aesthetic and tone of two distinct brands
5. Scheduling & Logistics
  • Coordinate:
  • Shoot schedules
  • Deliverables and timelines
  • Internal and client meetings
  • Help prioritize projects and manage shifting timelines
  • Support light production planning when needed
6. Production Support (Light)
  • Assist with organizing:
  • Shot lists
  • Deliverables
  • Creative assets
  • Help coordinate projects where photography/video is being captured directly
  • Ensure assets are properly organized and handed off for post-production
Requirements:What We're Looking For
  • Strong organizational and communication skills
  • Ability to bring structure to fast-moving creative environments
  • A clear understanding of creative workflows (video, content, or marketing)
  • Strong attention to detail and follow-through
  • Ability to work independently and anticipate needs
Creative Sensibility (Important)
  • Strong eye for:
  • Design
  • Composition
  • Visual storytelling
  • Ability to recognize what “feels on-brand” vs. off
  • Comfortable making quick creative decisions when needed
  • Ability to match and maintain the visual identity of multiple brands
Tools & Experience
  • Comfortable with:
  • Google Drive
  • Notion / Trello / Asana
  • Slack / Email
  • Familiarity with video/content workflows
  • Experience with AI creative tools is a strong plus
Nice to Have
  • Background in content creation, editing, or production
  • Experience coordinating freelancers or creative teams
  • Basic editing or design skills (Premiere, CapCut, etc.)
  • Experience working with brand guidelines or marketing teams
Why This Role ExistsThis role is designed to:
  • Keep creative projects moving efficiently
  • Bridge the gap between idea and execution
  • Maintain quality and consistency across all deliverables
  • Allow leadership to stay focused on high-level creative and growth
Benefits:20 hrs to startRate starts at 6 USD/ hr

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